Assistant, Admin, ILS (2 Years Contract)

Responsibilities

• Coordinate and maintain comprehensive administrative records related to logistics and project activities, ensuring alignment with company standards and compliance requirements.
• Assist in planning and scheduling resources and shipments, collaborating with cross-functional teams and external partners to ensure timely delivery and deployment.
• Manage communications and document flow between departments, suppliers, and service providers to maintain transparency and operational efficiency.
• Support the development of logistics plans by compiling data, monitoring progress, and reporting on key milestones and potential risks.
• Prepare and process necessary documentation, including purchase orders, delivery notes, and inventory controls, within integrated logistics frameworks.
• Contribute to continuous improvement initiatives to enhance administrative procedures and overall logistics service delivery.

Requirements

• Relevant administrative or logistics experience in a project or manufacturing environment, preferably within shipbuilding or marine industries.
• Strong organisational and multitasking abilities, with a keen eye for detail to manage multiple logistics activities effectively.
• Good communication skills, enabling effective liaison across various teams and external stakeholders.
• Familiarity with logistics software or enterprise resource planning (ERP) systems is advantageous.
• Proficiency with standard office software, including word processing, spreadsheets, and email management.
• Ability to work independently and collaboratively, demonstrating flexibility and adaptability in fast-paced settings.

Other Information

• Location: 16 Benoi Road (Island-wide transport provided)
• Work Schedule: 5 days work week
• Working Hours: 7.25am to 5.00pm