Executive Assistant, EU Stores - Retail Hardlines

Executive Assistant

We are looking for an exceptional, self-driven Executive Assistant to support a senior leader in our fast-growing EU Stores Retail Hardlines organization. This is a high-impact role that requires attention to detail, sound judgment in ambiguous situations, and the ability to juggle multiple competing priorities while consistently meeting tight deadlines. The right person demonstrates a strong sense of ownership and bias for action, remains composed under pressure, and treats confidential information with the highest discretion.

You will act as a seamless extension of the leader you support and partner closely with other Executive Assistants across the organization. Success in this role means anticipating needs before they arise, driving process improvements that create capacity for the leadership team, and building trusted relationships at every level of the company.

Location Options: London, Luxembourg, Madrid, Milan, and Munich

Key Responsibilities

• Own and manage a complex, fast-changing executive calendar across multiple time zones.
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Plan and run team activities and events, including staff meetings, all-hands, off-sites, and team social events.
• Track key deliverables and follow up to drive them to completion.
• Act as a trusted business partner to the leader and the wider leadership team.
• Exercise high judgment and make sound decisions in an ambiguous, fast-paced environment.
• Anticipate needs and identify areas for improvement by looking ahead.
• Partner with recruiting, other EAs, and cross-functional teams to support the broader organization.
• Manage team space, logistics, and ad hoc project coordination.

Basic Qualifications

• Knowledge of Microsoft Office products and applications.
• Proven experience as an Executive Assistant.
• Experience managing executive-level calendars.
• Experience coordinating domestic or international travel.

Preferred Qualifications

• Experience leading process improvements.
• Experience working in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.
• Proven ability to complete complex tasks quickly with minimal guidance and react with appropriate urgency to time-sensitive situations.