PA & Team Assistant - 6 month FTC

About Columbia Threadneedle Investments

At Columbia Threadneedle Investments, you will find growth and career opportunities across all of our businesses. We are intentionally built to help you succeed. Our expansive global team of 2,300 people works together, offering diverse capabilities with over 550 investment professionals who share global perspectives across all major asset classes and markets. Our clients access a broad array of investment strategies, and we have the capability to create bespoke solutions matched to specific requirements. Our unwavering focus on our clients and strong financial foundation connects our enterprise businesses: Ameriprise Financial, Columbia Threadneedle Investments, and RiverSource Insurance and Annuities.

Job Description

This is an exciting opportunity to provide high-level Personal Assistant and administrative support to a busy Real Estate team of seven professionals, including a Fund Director, Asset Managers, an ESG Lead, and a Research Manager. You will ensure the smooth running of day-to-day operations by balancing priorities, coordinating business activities, and supporting key reporting and governance requirements.

Working closely with senior stakeholders, you will coordinate reports and presentations, manage governance deadlines, arrange travel and meetings, support compliance processes, and provide high-quality administrative support. A key focus of this role is ensuring that all reports and presentations are updated, approved, and distributed on schedule.

If you thrive in a fast-paced environment and enjoy helping others stay highly organized, this role offers the opportunity to make a meaningful contribution to a collaborative team.

Key Responsibilities

Daily Operations & Organization

• Manage team calendars and diaries effectively.
• Coordinate meetings, including arranging logistics, room bookings, and catering as required.

Travel and Logistics

• Arrange all travel, accommodation, and detailed itineraries across the UK and Europe.

Documentation and Governance

• Prepare professional meeting minutes, accurately record actions and decisions, and actively monitor follow-up activity.
• Manage reporting schedules, governance deliverables, and distribution lists.
• Coordinate updates from various contributors, ensuring adherence to key business dates.
• Guarantee that all reports and presentations are reviewed and distributed on time.

Compliance and Administration

• Coordinate document approvals and support ongoing governance processes.
• Ensure all materials meet company standards prior to distribution.
• Maintain accurate property records and databases, updating information and producing reports from internal systems.

Qualifications and Skills

Skills & Experience

• Proven experience in a PA, EA, or senior administrative support role.
• Strong proficiency in diary management, meeting coordination, and travel planning.
• Experience in preparing meeting minutes, tracking action items, and managing documentation flow.
• Demonstrated ability to manage reporting schedules, governance deliverables, and stakeholder communications.
• Experience maintaining records and generating professional reports.

Technical Skills

• Proficiency in standard office suites: Outlook, Word, Excel, PowerPoint, and Teams.
• Comfortable learning and utilizing new technologies and AI-powered tools.
• Experience working with and maintaining internal systems and databases.

Personal Attributes

• Highly organised, proactive, and capable of working effectively in a fast-paced environment.
• Experienced in supporting multiple senior professionals while successfully managing competing priorities.
• Possesses strong planning, organisational, and stakeholder management skills.
• Exhibits excellent attention to detail and a commitment to delivering high-quality work.
• Professional, discreet, adaptable, and approaches challenges with a solutions-focused mindset.

Team Fit

• Collaborative, professional, and service-oriented.
• Aids in building strong working relationships and contributes positively to team culture.
• Enjoys supporting fund management, asset management, ESG, and research teams.
• Committed to helping the team remain organized, efficient, and focused on its objectives.

Working Environment

Office Collaboration

We are a client-centric, relationship-based business where in-person collaboration is fundamental to achieving results. By fostering a culture of face-to-face interaction, idea sharing, and connection, we deliver for our stakeholders—clients, advisors, employees, and shareholders. Employees are expected to work in the office a minimum of four (4) days per week, with flexibility to work from home one (1) day per week. Please note that some roles may require additional in-office time, and specific requirements will be discussed during the hiring process.

Employment Status: Full Time

Columbia Threadneedle is a people business, and we recognize that our success is due to our talented people who bring diversity of thought, complementary skills, and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute, and realize their potential.

We appreciate that work-life balance is an important factor for many when considering their next move, so please discuss any flexible working requirements directly with your recruiter.

Columbia Threadneedle Investments is an equal opportunity employer. We consider all qualified applicants without regard to racial or ethnic background, religion or belief, sex or gender, nationality, genetic information, age, sexual orientation, gender identity, disability, marital status, pregnancy or maternity, or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to aid your participation in the application or interview process, please speak to your recruiter to discuss how we can support you.