Personal Assistant and Community Relations Executive 12 month FTC

About Columbia Threadneedle Investments

Working at Columbia Threadneedle Investments, you’ll find growth and career opportunities across all of our businesses.

We are intentionally built to help you succeed. Our reach is expansive, with a global team of 2,300 people working together. Our capability is diverse, with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Clients have access to a broad array of investment strategies, and we can create bespoke solutions matched to clients’ specific requirements. Our unwavering focus on our clients and strong financial foundation connects our enterprise businesses: Ameriprise Financial, Columbia Threadneedle Investments, and RiverSource Insurance and Annuities.

Job Description

In your role as the Personal Assistant and Community Relations Executive, you will support the Head of Corporate Communications, Regional Lead, EMEA and APAC, and manage our day-to-day community relations activities for the EMEA region. This position combines high-level administrative support with an important role in the administration, organisation, and delivery of our community programme in EMEA. This is a unique opportunity to combine executive-level support with values-driven community engagement.

How You’ll Spend Your Time

• Provide comprehensive personal assistant support to the Head of Corporate Communications, Regional Lead – EMEA & APAC, including diary management, travel arrangements, and expense management.
• Deliver additional administrative support to the Head of External Communications, EMEA and APAC.
• Manage general team administration and business operations, including organizing team meetings and agendas, coordinating finance and budget planning, managing processes, and handling invoices and procurement needs.
• Support the broader communications team as necessary, including organizing events and managing sign-off processes.
• Oversee administration for community relations activities and the Columbia Threadneedle Foundation, including governance for meetings (agenda preparation and minute-taking), audit support, and managing sign-off processes for MOUs with charity partners. Responsible for charity payments, bank account management, and on-desk account reconciliations.
• Act as the coordinator for volunteering events across EMEA, collaborating with internal teams to deliver meaningful opportunities for over 250 employees.
• Lead community relations initiatives within our EMEA offices, such as annual giving campaigns, day of service, and other engagement activities.

To Be Successful in This Role You Will Have

• A track record of administration and support for a leadership role.
• Demonstrable experience of team business support, including budget tracking and invoice processing.
• Experience working in a financial services or professional services organisation.
• Exceptional organizational skills.
• Strong attention to detail.
• Ability to manage multiple priorities.
• Analytical skills and financial affinity.
• The ability to create relationships and work with different teams both internally and externally.
• Knowledge of Excel and Word (MS Office in general).

If You Also Had This, It Would Be Great

• Experience in charitable activities or corporate community relations programmes.
• Experience in organising events and engagement activities.
• Experience in, or a passion for, corporate philanthropy.
• Experience using Trax.
• A good eye for design and strong PowerPoint skills.

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity, and personal connection, we deliver for our stakeholders: clients, advisors, employees, and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Work Pattern

• Full-Time
• Fixed Term
• Worker Sub Type: Fixed Term (Fixed Term)
• Job Family Group: Unclassifieds