Officer

Company Introduction

We are home to Asia's most dynamic and vibrant capital markets. We connect capital, ideas, inspiration, and innovation to create deeper, more diverse, and liquid global capital markets, providing greater choice and opportunity for our customers every day.

HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: "To Connect, Promote and Progress our Markets and the Communities they support for the prosperity of all."

Job Summary

The Administrative Assistant is responsible for providing administrative, operational, and coordination support to the Group Risk & Compliance Division, reporting to the Head of Group Compliance. This role serves as a central point of contact for Group Compliance’s departmental administration, ensuring the efficient coordination of meetings and the effective administration of departmental operations. Additionally, the role will support the Risk and Compliance Management Office (RCMO), assisting with the organization of risk-related committees, key internal and external stakeholder meetings, and Risk & Compliance divisional activities.

The successful candidate will possess strong organizational and interpersonal skills, with the ability to professionally coordinate meetings and interact effectively with senior management, executive assistants, internal stakeholders, and external parties.

Job Duties

Department Administration

• Provides high-quality administrative support to the Head of Group Compliance and the Head of Risk and Compliance Management Office, along with their teams, in a professional and responsive manner.
• Maintains efficient and well-organized department operations.
• Acts as the central coordination point for departmental administrative matters, projects, events, and ad hoc assignments.

Meeting Coordination

• Builds strong working relationships with executive assistants, administrative teams, and external counterparts, liaising professionally to coordinate meetings and manage logistics.
• Manages and coordinates internal and external meetings, including those involving senior management and external stakeholders, by scheduling, consolidating agendas and materials, and arranging related logistics and facilities.

Other Administrative & Operational Support

• Provides administrative support across departmental systems, covering access management, procurement, expense processing, and general office administration.
• Coordinates staff onboarding/offboarding, equipment and asset management, and departmental reporting activities.
• Maintains departmental records and liaises with internal stakeholders and vendors to support the smooth operation of the Group Compliance function.

Requirements

• Diploma or degree in Business Administration or a related discipline.
• At least 3 years of relevant administrative or coordination experience.
• Strong service orientation with a proactive and professional approach to stakeholder support.
• Strong organizational and multitasking skills with excellent attention to detail.
• Excellent communication and stakeholder management skills.
• Proven ability to coordinate meetings involving senior executives and external stakeholders.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Professional, proactive, and able to handle confidential information with discretion.

Location & Employment Details

Location: HKEX - Exchange Square

Shift: Standard - 40 Hours (Hong Kong SAR)

Scheduled Weekly Hours: 40

Worker Type: Permanent

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values, and we look to support and respect diverse perspectives, abilities, culture, and experiences within our workplace.