Administrative Assistant

Job Objectives

• Serve as the eyes and ears of the office by providing information, answering questions, and responding to requests.
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
• Maintain workflow by analyzing and refining standard operating procedures, including scheduling, communications, and office layout.
• Coordinate internal and external resources to expedite workflow.
• Oversee and achieve organizational goals while upholding best practices.

Responsibilities

• Provide front desk coverage by managing a busy, multiline phone system; greeting guests as they enter the office; managing incoming and outgoing mail and shipments; and maintaining an organized, clean office environment.
• Provide administrative support to senior leaders, including email correspondence and the creation and distribution of memos, letters, spreadsheets, and forms.
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference.
• Coordinate domestic and international travel arrangements for employees.
• Maintain an electronic filing system, contact database, and inventories.
• Order and oversee office supplies and food deliveries for group meetings and executive functions.

Required Skills and Qualifications

• High school diploma or equivalent.
• Proven administrative experience.
• Strong attention to detail.
• Reliable and dependable.
• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Aptitude for learning new software and systems.

Preferred Skills and Qualifications

• College degree or equivalent.
• Previous success in office management.
• Experience managing budgets and expenses.
• Comfortable handling confidential information.

For individuals assigned and/or hired to work in New York, Starr Insurance Companies is required by law to include a reasonable estimate of the compensation range for this role. The wage range for this role takes into account the wide range of factors considered in making compensation decisions, including but not limited to skill sets (experience and training), licensure and certifications, and other business and organizational needs. A reasonable estimate of the current range is $60,000-$75,000.

Starr is an equal opportunity employer. We consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status, or any other protected characteristic. We recruit and develop our people based on merit and are committed to creating an inclusive environment for all employees. We offer first-class training and development opportunities and aim to grow our own talent.