Business Support, Events

Event Coordination

• Respond to event requisitions from organizers.
• Collate event logistics requirements.
• Confirm event bookings.
• Update the event calendar.

Conduct Daily Checks

Set up event spaces in accordance with event booking requests and specifications:

• Recreation Area
• Auditorium
• Hexagon

Event Operations

Before events:

• Ensure the event schedule is updated at the end of every week (Friday) and displayed on the Reception TV at the start of every week (Monday).
• Ensure space is available before committing.
• Finalize event details and requirements with the organizer.
• Ensure sufficient manpower, operating equipment, and/or furniture.
• Create event visuals for the reception counter screen.

During events:

• Be the point of contact for organizers and assist with any queries and/or requests.

After events:

• Prepare table/seating setup for the next event.
• Reset table/seating setup for the next day (ongoing event).
• Send out a Type Form survey to organizers for feedback.
• Update event trackers/statistics.

Site Visits

• Liaise with the requestor.
• Liaise with vendors/contractors.

Ad-hoc Services

• Repair/Maintenance works: Assist with repairs, replacement, and maintenance of furniture and fixtures, and operating equipment.
• Audio/Visual: Assist with AV setup and/or troubleshooting in the absence of an AV technician.

Location: On-site – Singapore

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!