T&L: Secretary/Administrator

Job Summary

Deloitte is seeking talented individuals who are driven to excel and innovate. You will provide administrative and secretarial support to Partners, Directors, and Managers within your assigned portfolio, helping ensure smooth day-to-day operations and compliance with firm guidelines.

Work You’ll Do

• Provide administrative and secretarial support to Partners, Directors, and Managers within your assigned portfolio.
• Perform administrative tasks such as travel bookings, meeting room bookings, and uploading files onto the global in-house software.
• Process and manage billings, comprising approximately 20% of your responsibilities.
• Carry out recovery activities in accordance with prescribed standard operating procedures to minimise delinquency and ensure compliance with firm guidelines.
• Maintain up-to-date status reports and provide them to managers upon request.
• Communicate actively with internal stakeholders.
• Prepare simple analytical reports and assist with the preparation of presentation materials and reports when necessary.
• Provide status updates and track file progress using the in-house database.
• Perform ad hoc administrative duties as assigned, including support for team members.

Requirements

• At least a Diploma in Accounting, Finance, Business, or related fields.
• Administrative or secretarial experience, ideally in law firms, accounting firms, or business consulting firms.
• Comfortable using various software applications in daily activities.
• Prior knowledge of SAP and Salesforce is advantageous.
• Proven track record of success in closing outstanding invoices.
• Comfortable dealing with internal and external stakeholders.
• Excellent interpersonal, organisational, and communication skills.
• Strong time management skills and ability to prioritise a high-volume workload.
• Meticulous with excellent attention to detail.