Administrative Associate (6-Month LTA)

Administrative Associate (6-Month LTA)

The D. E. Shaw group seeks a proactive and detail-oriented administrative associate to join its Administration team for a six-month assignment. The Administration team plays a key part in delivering seamless execution of food services and event logistics. This position offers hands-on administrative support in a collaborative environment, with exposure to a variety of administrative and event-related responsibilities. A high performer in this role may be considered for full-time employment at the firm.

What You’ll Do Day-to-Day

• Support the planning and execution of onsite and occasional offsite events, including assembling and distributing event-related materials, preparing menus for approval, placing and tracking catering orders, and coordinating with vendors.
• Set up and break down conference rooms for events, communicate with staff about food service, and ensure spaces are prepped and ready for subsequent meetings.
• Provide backup coverage at reception and assist with ad-hoc facilities tasks when needed.
• Maintain accurate records of orders and receipts, collaborate with the events manager, and occasionally travel offsite for events or venue visits.
• Provide occasional support for events outside standard hours, including nearby travel to other firm offices or event venues.

Who We’re Looking For

• At least one to three years of relevant experience in corporate administrative support, including events management, catering, or hospitality; a bachelor’s degree is preferred.
• Demonstrated ability to deliver excellent client service and a willingness to take on tasks of varying scope.
• Excellent organizational skills, attention to detail, and the ability to execute tasks efficiently and reliably.
• Ability to exercise discretion and handle confidential information with care.

Compensation and Benefits

The expected annual base salary for this position is $70,000 to $80,000.

Compensation and benefits package includes overtime for all hours worked over 40 per week and benefits including medical and prescription drug coverage, 401(k) contribution matching, wellness reimbursement, family building benefits, and a charitable gift match program.