Business Support, Health, Safety, Security & Environment

Position Title

EHS Coordinator & Compliance Executive

Department

Environment, Health & Safety (EHS)

Reporting To

EHS Manager / FM

Location

Agilent Technologies Singapore (On-site – Singapore)

Position Summary

The EHS Coordinator & Compliance Executive is responsible for supporting the EHS Manager in the planning, coordination, implementation, monitoring, and continuous improvement of Environment, Health & Safety (EHS) programs across the site. The role serves as the focal point for EHS administration, compliance monitoring, audit preparation, site inspections, contractor safety management, training coordination, incident tracking, environmental reporting, and EHS management system support.

The incumbent shall ensure compliance with Singapore Workplace Safety & Health (WSH) regulations, environmental regulations, Agilent corporate standards, JLL EHS requirements, ISO management systems, and site-specific operational requirements. The role will also be responsible for conducting routine site inspections, internal compliance audits, documentation reviews, and generating reports to drive continuous improvement of site EHS performance.

Key Responsibilities

1. EHS Documentation & Administrative Support

• Maintain and update all EHS records, databases, trackers, SharePoint repositories, and documentation systems.
• Manage document control processes for: Risk Assessments (RA), Safe Work Procedures (SWP), Method Statements (MOS), Permit-to-Work (PTW) documentation, Emergency Response Plans, Inspection Checklists, EHS Procedures and Policies.
• Ensure proper filing, retention, version control, and archival of EHS documents.
• Coordinate maintenance of statutory records, licenses, certificates, permits, and inspection reports.
• Maintain EHS dashboards, trackers, and management reports.

2. Training & Competency Management

• Coordinate EHS training schedules and annual training plans.
• Maintain employee and contractor training matrices.
• Track training validity and certification expiry dates.
• Coordinate mandatory EHS training including: New Employee Orientation, Contractor Safety Induction, Fire Safety Training, Emergency Response Training, Work-at-Height Awareness, Chemical Safety Training.
• Generate training compliance reports and follow up on overdue training requirements.
• Maintain training records and attendance documentation.

3. Incident Management & Corrective Action Tracking

• Coordinate incident, accident, near miss, unsafe act, and unsafe condition reporting.
• Maintain incident registers and investigation records.
• Track corrective and preventive actions (CAPA) arising from incidents, audits, inspections, risk assessments, and regulatory findings.
• Follow up with action owners to ensure timely closure.
• Generate incident trend analysis and monthly reporting.
• Maintain supporting evidence and documentation for investigations.

4. Audit Preparation & EHS Management System Support

• Coordinate preparation for internal and external EHS audits.
• Support audits relating to ISO 14001, ISO 45001, bizSAFE, Customer Audits, Corporate EHS Audits, Regulatory Inspections.
• Coordinate collection and organization of audit evidence.
• Maintain audit schedules and audit readiness trackers.
• Track audit findings and ensure corrective actions are completed within agreed timelines.
• Support management review meetings and EHSMS continuous improvement initiatives.

5. Internal Documentation Audit & Compliance Verification

• Conduct routine internal documentation audits for both JLL and Agilent EHS requirements.
• Verify completeness, validity, and compliance of risk assessments, safe work procedures, method statements, contractor documents, training records, inspection reports, incident reports, licenses and certifications.
• Conduct random audits on EHS documentation and records.
• Identify compliance gaps and improvement opportunities.
• Prepare audit findings reports and corrective action recommendations.
• Maintain compliance tracking registers and audit records.

6. Site Inspection & Safety Walks

• Conduct routine workplace safety inspections and environmental inspections.
• Perform weekly and monthly site inspections covering production areas, laboratories, offices, warehouses, utility areas, plant rooms, roof areas, and contractor work sites.
• Carry out random compliance checks on housekeeping, fire safety equipment, emergency exits, chemical storage, waste storage, electrical safety, PPE compliance, and PTW activities.
• Generate detailed inspection reports with photographs and findings.
• Monitor and follow up closure of inspection findings.
• Support safety walkabouts conducted by management and corporate teams.

7. Contractor & Vendor Safety Management

• Coordinate contractor safety onboarding and induction programs.
• Review contractor submissions including risk assessments, method statements, work permits, insurance documents, training records, competency certificates, and licenses.
• Monitor contractor compliance with site EHS requirements.
• Conduct random audits and spot checks on contractor works.
• Maintain contractor compliance databases and trackers.
• Support contractor performance reviews and evaluations.

8. Permit-to-Work (PTW) Administration

• Support administration and compliance monitoring of Permit-to-Work activities.
• Verify supporting documents prior to permit issuance.
• Coordinate and monitor permits for hot works, work at height, confined space entry, electrical works, lifting operations, excavation works, and hazardous works.
• Conduct permit compliance inspections and spot checks.
• Maintain permit records and permit registers.

9. Regulatory Compliance Support

• Maintain legal compliance registers and regulatory tracking systems.
• Monitor regulatory reporting deadlines and statutory submission requirements.
• Track renewal of licenses, permits, certifications, and competency requirements.
• Support regulatory inspections and authority visits.
• Maintain environmental monitoring records and occupational hygiene reports.
• Support implementation of new regulatory requirements.

10. Environmental & Sustainability Management

• Coordinate collection and consolidation of environmental performance data.
• Maintain records and reporting for electricity and water consumption, waste disposal, recycling activities, carbon emissions, and environmental monitoring programs.
• Track environmental KPIs and sustainability initiatives.
• Coordinate monthly environmental reporting submissions.
• Maintain supporting records from vendors and internal stakeholders.
• Support sustainability projects and environmental compliance programs.

11. Emergency Preparedness & Business Continuity

• Coordinate emergency drills and evacuation exercises.
• Support emergency response planning and preparedness programs.
• Maintain emergency response records and drill reports.
• Track corrective actions arising from emergency exercises.
• Assist in emergency equipment inspections and readiness checks.
• Support business continuity and crisis management activities as assigned.

12. EHS Committee & Employee Engagement Programs

• Coordinate EHS committee meetings.
• Prepare meeting agendas, attendance records, and minutes.
• Track closure of committee action items.
• Support EHS awareness campaigns and engagement activities.
• Coordinate safety campaigns, wellness programs, environmental awareness events, safety month activities, and toolbox meetings.
• Promote hazard reporting and employee participation in EHS initiatives.

13. Risk Assessment & Safe Work Procedure Management

• Coordinate review and update of risk assessments, safe work procedures, job hazard analyses, and method statements.
• Monitor review schedules and expiry dates.
• Ensure risk assessments remain current and effective.
• Verify implementation of control measures during inspections.
• Support risk assessment workshops and reviews.

14. EHS Reporting & Data Analytics

• Prepare weekly, monthly, quarterly, and annual EHS reports.
• Develop and maintain EHS dashboards and KPI trackers.
• Monitor and report incident statistics, training compliance, audit performance, inspection findings, contractor compliance, and environmental performance.
• Conduct trend analysis and identify opportunities for improvement.
• Support management review reporting requirements.

15. Continuous Improvement Initiatives

• Identify opportunities for improving EHS processes and systems.
• Support implementation of corrective and preventive actions.
• Participate in EHS projects and improvement initiatives.
• Promote a proactive safety culture across the site.
• Assist in implementation of corporate EHS programs and initiatives.

Qualifications

Education

• Diploma or Degree in Environmental, Health & Safety, Occupational Safety & Health, Engineering, Environmental Science, or related discipline.

Experience

• Minimum 1–3 years of relevant experience in EHS coordination, compliance, auditing, or safety administration.
• Experience in manufacturing, pharmaceutical, laboratory, industrial, or corporate facilities environment preferred.

Technical Knowledge

• Familiarity with Singapore Workplace Safety & Health (WSH) regulations.
• Familiarity with Environmental Protection and Management Act (EPMA).
• Familiarity with Fire Safety Act and related regulations.
• Understanding of ISO 14001 Environmental Management System, ISO 45001 Occupational Health & Safety Management System, bizSAFE Requirements, Contractor Safety Management, Permit-to-Work Systems, and Incident Investigation Processes.

Skills & Competencies

• Strong coordination and organizational skills.
• Excellent documentation and record management abilities.
• Good analytical and reporting skills.
• Strong communication and stakeholder management skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Familiarity with SharePoint, Power BI, and EHS software platforms is advantageous.
• Ability to conduct inspections, audits, and compliance reviews independently.
• Strong follow-up and problem-solving capabilities.

Preferred Certifications

• bizSAFE Coordinator
• WSH Coordinator
• ISO 14001 Internal Auditor
• ISO 45001 Internal Auditor
• First Aid Certification (Advantageous)

Key Performance Indicators (KPIs)

• Audit findings closed within target timeline.
• Training compliance rate >95%.
• CAPA closure rate >95%.
• Inspection completion rate >95%.
• Contractor compliance rate >95%.
• Regulatory submission compliance 100%.
• EHS documentation compliance >95%.
• Monthly EHS reporting submitted on time.
• Environmental data submission accuracy and timeliness.

Employment Type

Contract (1 year)

Travel Requirement

Minimal local travel as required for site inspections, audits, training, and contractor management activities.

Location: On-site – Singapore

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.