Facilities Executive/Coordinator

Overview

JLL empowers you to shape a brighter way. Our people shape the future of real estate by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best talent and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, technology, or you’re applying relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position

Facilities Executive/Coordinator will be responsible for managing all aspects of the facilities management service delivery system for the client office. In this capacity, the FE/FC is accountable for:

• Amenities support to the Facility Management team in accordance with client policies, procedures, and processes.
• Assisting Facilities Management in delivering services to the client’s satisfaction, especially on helpdesk issues and user services.
• Assisting in the maintenance of the premises including any designated financial, maintenance, procurement, asset, and vendor management.
• Developing an understanding of and sound working relationship with key representatives of the client, suppliers, and team members.
• Achievement of the Key Performance Indicators.
• Keeping all documents up to date.

Responsibilities

Corporate Amenities / Soft Services

• Handle enquiries via call, emails, or Corrigo helpdesk and escalate to relevant parties to follow up until completion.
• Janitorial Services – provide weekly progress updates on weekend works and arrange cleaner backup and buffer duties.
• Arrange access to restricted areas for cleaning.
• Assist the Amenities lead with workplace experience and arranging events for the office.
• Vendor management (landscape, water dispenser, cleaning, pest control, etc.).
• Assist in contributing event ideas and support event setup.
• Onboard vendors in the Fieldglass system.

Waste Management and Sustainability

• Input monthly waste management surveys (e.g., data collection for recycling of cans, cartons, paper, trash, confidential paper, etc.).
• Initiate ideas and activities to raise sustainability awareness in the firm.
• Report related waste and sustainability data.

Health & Safety

• Arrange trainings for users on AED and First Aid.
• Purchase and restock First Aid and AED supplies.
• Assist users with ergonomics matters and provide professional advice.

Location

On-site – Singapore

Application

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we use artificial intelligence (AI) to accelerate meaningful connections between candidates and opportunities. AI analyzes your application for relevant skills, experiences, and qualifications to generate insights about how your profile aligns with the role you’re pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and provides reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, you may email HRSCLeaves@jll.com. For other inquiries, please visit our Contact Us page.