Receptionist, Administration

Position Description

The Receptionist is responsible for providing front-of-house support, coordinating in-house events, managing deliveries and mail, and supporting general administrative and facilities tasks. This role ensures a welcoming environment for visitors and guests, maintains smooth daily operations, and supports the overall efficiency of the office. This is a key role that involves interaction with both internal teams and external stakeholders.

Responsibilities

• Reception duties: book visitors into the 8BG portal, manage meeting rooms, answer phones, greet guests, ensure rooms are cleared after meetings, and maintain comfort levels of the rooms.
• Coordinate with the Roadshow team on in-house events: Access Days, CLSA U, Group lunches.
• Receiving deliveries – water, soft drinks, cereal – from the loading bay.
• Distributing and collecting mail, franking post, booking couriers/DHL, loading bay booking for deliveries, and raising permits.
• General administration and facilities assistance.
• Support with ordering of supplies and consumables for the office.
• Other ad hoc duties as required.

Requirements

• Good written and verbal communication skills.
• Previous experience within a reception/office environment.
• Practical approach to problem solving.
• Sound technical skills.
• Good interpersonal and communication skills.
• Cost awareness.
• Good team player.
• Ability to comply with company procedures and policies.

Stay informed on CITIC CLSA Job Opportunities. Not the right fit? You can create a job alert to receive our latest job openings that meet your interest.