Talent Acquisition Coordinator

Company Description

When you’re referred to a specialist, your doctor sends the referral and says, “They’ll be in touch soon.” But too often, providers are overwhelmed by the tedious paperwork required to get paid by insurance companies, which delays care. Powered by proprietary models, Tennr handles complex paperwork so patients can get through the door and providers can be paid—helping operators deliver the right care, in the right setting, at the right time.

Role Description

We’re hiring a Talent Acquisition Coordinator to keep our hiring engine fast, organized, and constantly improving. You’ll own interview logistics day to day, and you’ll also own the systems underneath them: the ATS, the data, and the workflows that determine whether recruiting scales as we grow.

We automate manual workflows for a living, and we expect the same instinct applied to how we hire. This role is for someone who wants more than scheduling. The best version of this hire treats every recurring problem as a process to fix—not a task to repeat. You’ll see how a recruiting function is built from the inside, and the operations surface you own will grow as fast as we do.

Responsibilities

• Run interview logistics end-to-end: schedule and manage complex, high-volume loops across teams, time zones, and formats (phone, video, onsite)
• Own candidate communication throughout the scheduling process, delivering clarity and warmth
• Stay ahead of conflicts and last-minute changes, solving scheduling problems before they impact candidates
• Build strong relationships with hiring managers and interviewers, keeping everyone aligned on schedules, materials, and next steps
• Own the ATS (Ashby) day to day: clean data, maintain accurate pipeline stages, ensure scorecard completion, and manage automations and integrations
• Track recruiting metrics such as time-in-stage, pass-through rates, and scheduling SLAs; audit where candidates stall and implement fixes
• Build templates, playbooks, and documentation to make each hire more repeatable than the last
• Automate coordination work, including self-scheduling, availability workflows, reminders, and AI tools that reduce manual effort as hiring volume grows

Candidate Qualifications

• Experience in recruiting coordination, recruiting/people operations, or an operationally demanding role
• Exceptional organization and attention to detail
• Clear, professional written and verbal communication
• Comfort with an ATS beyond basic use—configuring and improving systems (Ashby a plus)
• A data instinct: you notice patterns, pull the numbers, and bring evidence to conversations
• High ownership and sound judgment; you fix things without being asked
• Comfort with ambiguity, pivots, and a “no task too small” mindset

Who You Are

• You’d rather spend an hour automating a task than repeat it ten times
• You find broken processes interesting and can’t help but fix them
• You’re energized by supporting sharp people doing hard things
• You want to build a career in talent and learn how a recruiting function is built—not just run it
• You’re kind, low ego, and reliable under pressure

Why Tennr?

• Drive Impact: one of our company values is Cowboy—meaning you set the pace, get things done, and feel the impact
• Develop Operational Expertise: learn how scaling systems, tools, and infrastructure work under the hood
• Innovate with Purpose: you’ll join a high-caliber team focused on reducing patient delays across the U.S. healthcare system
• Build Relationships: collaborate in our Hudson Square office 4 days/week
• Free lunch and a pantry full of snacks

Benefits

• Beautiful new office at 345 Hudson Street
• Unlimited PTO
• 100% paid employee health benefit options
• Employer-funded 401(k) match
• Competitive parental leave