Team Assistant

Purpose of the Role

Provide administrative and organisational support to executives, managers, or teams. Manage schedules and act as a trusted point of contact to ensure seamless coordination, efficient task management, and a professional presence for assigned individuals or teams.

Accountabilities

• Manage executive, manager, or team calendars and ensure timely responses to meeting invitations and requests.
• Plan and arrange travel itineraries, including flights, accommodation, and ground transportation, to ensure timely and efficient travel.
• Proactively anticipate needs, prioritise tasks, and ensure timely completion.
• Handle day-to-day administrative tasks such as expenses, maintaining filing systems, ordering office supplies, managing annual leave records, and supporting distribution list and general organisation activities.

Analyst Expectations

• Meet the needs of stakeholders/customers through specialist advice and support.
• Perform prescribed activities in a timely manner and to a high standard, impacting both the role and surrounding roles.
• May be responsible for specific processes within a team.
• If the role includes leadership responsibilities, People Leaders should demonstrate leadership behaviours to create an environment where colleagues can thrive and deliver to a consistently excellent standard (L – Listen and be authentic, E – Energise and inspire, A – Align across the enterprise, D – Develop others).
• Alternatively, for an individual contributor role: manage your own workload, take responsibility for implementing systems and processes within your work area, and participate in projects broader than the direct team.
• Execute work requirements as identified in processes and procedures, collaborating with and impacting closely related teams.
• Check the work of colleagues within the team to meet internal and stakeholder requirements.
• Provide specialist advice and support related to your area of work.
• Take ownership for managing risk and strengthening controls in relation to work you own or contribute to, and deliver in line with relevant rules, regulations, and codes of conduct.
• Maintain and build understanding of how teams in the area contribute to the objectives of the broader sub-function and deliver impact across collaborating teams.
• Continually develop awareness of the underlying principles and concepts that guide the work within your area of responsibility, building administrative/operational expertise.
• Make judgements using practice and previous experience.
• Assess the validity and applicability of previous or similar experiences and evaluate options in situations not covered by procedures.
• Communicate sensitive or difficult information to customers related to customer advice or day-to-day administrative requirements.
• Build relationships with stakeholders/customers to identify and address their needs.

Role Summary

Team Assistant | Barclays | London

The Team Assistant provides administrative support to designated Team Leaders and their teams, ensuring smooth day-to-day operations. Key responsibilities include managing expenses, arranging non-complex travel, coordinating meeting room bookings, maintaining regular team meeting schedules, and providing limited diary management.

The role also supports the delivery of meetings through logistical coordination and minute-taking where required, assists with onboarding new joiners, and works with the wider administrative team to provide cover and support during periods of peak workload, annual leave, or sickness absence.

Essential Skills

• Previous experience in an administrative, team assistant, or coordinator role.
• Strong organisational and time-management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Ability to work independently while maintaining a collaborative team approach.

Desirable Skills

• Experience supporting multiple stakeholders in a fast-paced environment.
• Experience with expense management and travel booking systems.
• Minute-taking experience.