Accounts Payable Assistant - Stock

Company Overview

ASOS is an online retailer for fashion lovers around the world. The company exists to give customers (and its people) the confidence to be whoever they want to be. ASOS is committed to creating a culture where you can be your true self without judgement and channel your creativity into a platform used by millions.

ASOS is a proud member of Inclusive Companies, Disability Confident Committed, and has signed the Business in the Community Race at Work Charter, placing 8th in the Inclusive Top 50 Companies Employer list.

Job Overview

Working in Accounts Payable at ASOS means collaborating with the business to deliver the company mission. Accounts Payable Assistants play a key role within the Finance department.

ASOS Finance is responsible for building and protecting business value. As a team, Accounts Payable supports ASOS by:

• Implementing brilliant processes and controls, leveraging lean, automation, and data science
• Ensuring ASOS delivers its shorter-term goals
• Building a leading team and defining new ways of doing finance
• Supporting the culture by championing Diversity, Equity & Inclusion strategies

ASOS is looking for people who are passionate about its journey, take initiative, and embrace change.

The Role

Invoicing

• Process invoices by matching receipted purchase orders with supplier invoices
• Ensure vendors follow ASOS invoice policy
• Review and clear down unapproved invoices

Payments

• Prepare weekly multi-currency payment runs
• Ensure prompt payment for all suppliers, with an aim of 100% paid on time

Stakeholder Management

• Maintain and cultivate internal and external stakeholder relationships

Liabilities

• Review accounts with debit balances and request refunds where appropriate via email and telephone calls
• Review and investigate unallocated payments

Reconciliations

• Carry out reconciliations for key supplier accounts on a regular rotational basis to keep accounts up to date and provide management visibility of any pending issues
• Review and clear aged Goods Received Not Invoiced (GRNI)

Process Optimisation

• Ensure master data is up to date and that any changes are requested in line with company fraud policy
• Archive inactive accounts
• Investigate vendors with a low POT% and collaborate with internal and external stakeholders to increase paid on time
• Investigate vendors with a low auto-match rate and collaborate with internal and external stakeholders to increase auto-match rate

Strategic Influence

• Influence immediate internal stakeholders to generate positive outcomes

General Technical Expertise

• Business partnering experience
• Intermediate skills in Excel
• Ability to identify insightful observations from detailed information for management attention
• Proven ability to plan and prioritise workload to meet tight deadlines, and to take initiative

Communication & Relationship Skills

• Excellent written and oral communication skills
• Strong relationship-building skills
• Ability to collaborate and work in a fast-paced environment, adapting to rapid change

Working Pattern

ASOS believes working together in person helps people move faster, connect more deeply, and achieve more as a team. The working approach includes spending at least 3 days a week in the office.

Qualifications

About You

• Experience on a global scale (desirable) dealing with purchase orders and high-volume invoicing
• Ideally experience within the retail sector
• Excellent analytical and problem-solving skills
• Proficient in ERP systems and accounting software
• Experience using Dynamics 365 is desirable
• Ability to adapt to change and drive process improvement initiatives
• Works well under pressure
• Can-do, positive attitude and a team player

Additional Information

Benefits

• Employee discount
• ASOS Develops (personal development opportunities across the business)
• Employee sample sales
• Access to a wide range of LinkedIn learning materials
• 25 days paid annual leave plus an extra celebration day for a special moment
• Private medical care scheme
• Flexible benefits allowance (can be taken as extra cash or used towards other benefits)
• Fixed annual payment in addition to your salary each year