Personal Assistant

Personal Assistant

We are seeking a high-calibre professional to join our team as a Personal Assistant.

Responsibilities

• Ensure all Group policies, rules and regulations are complied with at all times
• Perform day-to-day secretarial support to the assigned teams and visiting executives as appropriate
• Provide administrative support to the assigned teams
• Coordinate with peers on office procurement duties
• Prepare documents and presentation materials, ensuring attention to detail
• Organize, file and distribute office materials, utilizing central filing resources and Group electronic filing archiving systems in line with audit/compliance guidelines
• Schedule appointments, coordinate meetings, and actively manage the calendars of the direct line manager
• Reinforce secretarial best practices following new joiners and existing workforce efficiently
• Make travel arrangements for assigned team members in accordance with the CIB travel policy; adhere to Expense policy; accurately prepare and timely submit travel and expenses reports and invoicing
• Support visiting executives with local travel and meeting logistics, office access and workstation arrangements
• Ensure all appropriate approvals and recordings in systems are input for client entertainment, meetings and travels
• Screen visitors and telephone calls and handle internal or external correspondences
• Provide IT system support to the assigned team, offering up-to-date, accurate information on relevant databases relating to client/marketing activity
• Perform ad hoc assignments as required, handling a substantial workload without sacrificing quality
• Effectively manage information risk and report any exceptions to the Group standards to the Line Manager or Business Management team

Requirements

• Exercise accurate judgment and demonstrate the ability to make sound decisions with minimal supervision
• Excellent coordinator with strong organizing capabilities to manage a diverse range of internal and external parties
• Energetic, confident and tenacious with excellent written and verbal communication skills
• Proficient in Word, Excel, and PowerPoint

Opening up a world of opportunity

HSBC is committed to building a culture where all employees are valued, respected and have their opinions heard. We foster continuous professional development, flexible working, and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.

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