Adinistrative Assistant

Overview

In compliance with applicable laws, HSBC is committed to employing only those who are authorized to work in the US. Applicants must be legally authorized to work in the U.S. as HSBC will not engage in immigration sponsorship for this position.

Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We’re bringing together the people, ideas and capital that nurture progress and growth, helping to create a better world – for our customers, our people, our investors, our communities and the planet we all share.

Role Summary

Administrative Assistants provide broad administrative support, including secretarial tasks. Role holders exercise confidentiality, tact and diplomacy and bring sufficient expertise in their area to appropriately support their department. Treating all constituents like clients, with a service-oriented attitude, is essential. For this role you will be the point person for the Head of Energy, Materials and Power Coverage and the Houston office.

Responsibilities

• Organize schedules, maintain diaries, arrange travel and accommodation
• Prepare and submit complex team expense reports accurately and promptly, with thorough knowledge of the expense management system
• Maintain the utmost level of confidentiality in all work and interactions with the team and others as needed
• Coordinate activities, events, resources, meetings, services and manage internal and external stakeholders
• Support administration, compose presentations, draft reports and assist with key documents requiring working knowledge of Word, PowerPoint and Excel
• Manage external relationships and service providers, including regulatory stakeholders and other senior parties requiring highly sensitive handling and communication
• Serve as gatekeeper or primary point of contact for an area
• Adhere to HSBC policies and procedures within the remit area

Qualifications

• Strong administrative experience in a large professional setting
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) with excellent typing skills
• Exceptional communication, problem-solving, organizational and project management skills
• Ability to exercise discretion and maintain confidentiality on all confidential matters
• Ability to interact effectively with all levels of personnel and external parties
• Self-directed with attention to detail and excellent follow-through
• Uphold the highest level of integrity and act as a role model for HSBC values and business principles
• Ability to communicate information, knowledge and ideas with the team as relevant or appropriate

Development & Benefits

As an HSBC employee, you will have access to tailored professional development opportunities to ensure you have the right skills for today and tomorrow. We offer a competitive pay and benefits package, including a Wellness Hub, in a welcoming and inclusive work environment. You will be empowered to contribute to HSBC’s engagement with the communities we serve through volunteerism, a matching gift program, and a program of Sustainability and Climate Change Initiatives. You’ll be encouraged to participate in Employee Resource Groups, which support employee development and networking inside and outside of HSBC.

Additional Information

The final fixed pay offer will depend on the candidate and various factors, including role responsibilities, skill set, experience, education, licensing/certification requirements, internal relativity, and specific work location.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, race, national origin, ethnicity, disability or medical condition, genetic information, military or veteran service, religion, creed, sex, gender, pregnancy, caregiver status, marital status, citizenship or immigration status, sexual orientation, gender identity or expression, or any other trait protected by applicable law.