Administrative Assistant

Job Details

Requisition ID: 274267

Salary Range: $61,200.00 - $101,800.00

Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience.

Join a purpose-driven, winning team committed to results in an inclusive and high-performing culture.

Purpose and Role Overview

Contribute to the overall success of the US/Latam Cash Equities & US Converts platforms, ensuring that specific team goals, plans, and initiatives are executed/delivered in support of the team’s business strategies and objectives. Ensure all activities conducted follow governing regulations, internal policies, and procedures.

The incumbent will be responsible for a broad array of operational duties, including but not limited to:

• Travel and expense processing.
• Arranging domestic and international travel and meetings.
• Booking meeting rooms.
• Building slide decks for client marketing.
• Working with personnel from other regions on office/client visits.
• Working with corporate access on client events.

What You'll Do

• Participate in a customer-focused culture to deepen business line relationships and leverage broader bank relationships, systems, and knowledge. Must thrive in a fast-paced environment.
• Provide day-to-day administrative support for the Cash Equity & Converts teams. This role requires being in the office five days a week.
• Execute operational support tasks, including travel processing, meeting arrangements, room booking, presentation creation for client marketing, coordinating international/regional site visits, and assisting with client events.

What You'll Bring

• Ability to work effectively in a fast-paced environment.
• 1–3 years of post-graduate experience in industry or academia in capital markets, finance, and banking, and/or process improvement, business analysis, and solution implementation is preferred.
• Knowledge/experience in banking or capital markets operations.
• Excellent verbal and written communication skills.
• Technical abilities, including knowledge of basic software principles and experience with MS Access and Excel (preferred), along with an understanding of operational processes and AI tools.
• Result-oriented, deadline-driven, and self-motivated.

Location and Culture

Location(s): United States : New York : New York City

Scotiabank is a leading bank in the Americas, guided by our purpose: "for every future." We help our customers, their families, and their communities achieve success through a broad range of advice, products, and services, including personal and commercial banking, wealth and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings. We are committed to creating and maintaining an inclusive and accessible environment for everyone. We offer flexible benefit programs focused on holistic well-being to support your family, financial, physical, mental, and social health needs.

If your experience is closely related but doesn’t align perfectly with every qualification, we encourage you to apply as you might be a good fit for this or other roles at Scotiabank.

Note: Candidates must apply directly online to be considered for this role. Scotiabank is an equal opportunity employer.