Senior Company Secretariat Assistant

Senior Company Secretariat Assistant

Location: United Kingdom

Job Family Group: Business Administration

Worker Type: Regular

Posting Start Date: September 4, 2026

Business Unit: Legal

Experience Level: Early Careers

What’s the role

The Senior Company Secretariat Assistant will support the delivery of a high-quality company secretarial and corporate governance service within Shell. The role covers listed company governance and compliance processes, board and shareholder activities, corporate reporting support, maintenance of key governance records and systems, and entity management (as needed).

What you’ll be doing

Plc matters

• Assist with drafting the Governance section of the Annual Report.
• Assist with delivery of the Shell Annual General Meeting, including drafting various documentation.
• Prepare regulatory announcements, including drafting disclosures and distributing to the UK, Amsterdam, and US markets as appropriate.
• Maintain corporate and board registers, including appointment schedules, conflicts of interest, and share dealing.
• Ensure the GEMS database is up to date for Shell plc.
• Liaise with Non-executive Directors.
• Support KYC and due diligence requests.
• Support the drafting and distribution of Board and Committee papers, as needed.
• Draft Powers of Attorney and assist with execution.
• Support the buyback process, including maintaining the buyback tracker and drafting/reviewing Companies House forms.

Shareholder matters

• Deliver a high-quality level of service to shareholders.
• Provide day-to-day liaison with the company’s registrar, Equiniti.
• Respond to shareholder queries (emails, letters, and phone calls).
• Assist with the dividend process, including reviewing the funding request, dividend stationery, and dividend forfeiture.
• Support strategic initiatives.

Insider management system

• Support PDMR Clearance Requests and associated matters.
• In the absence of the InsiderTrack coordinator, pick up BAU tasks as required.

Other

• Stay up to date on the latest statutory and regulatory requirements and flag relevant updates internally.
• Support ad hoc team and corporate governance projects.
• Provide website governance updates.
• Draft, maintain, and update process notes and internal guidance.
• Support on audit requests received.
• Support on UK entity management, as required.
• Manage shared mailboxes, handle queries, and escalate as needed.

What you bring

• Qualified or part-qualified with the UK Chartered Governance Institute.
• Experience, or developing experience, in company secretarial, governance, or a similar environment.
• Knowledge of statutory compliance requirements and Companies House processes.
• Proficient IT skills, including an entity management portal, a board paper portal, and in-depth knowledge of and proficiency in the Microsoft package.
• Conceptual thinker with problem-solving and analytical capability.
• Strong organisational skills, with the ability to manage competing priorities, work under pressure, and deliver accurately to deadlines.
• High levels of accuracy and excellent attention to detail.
• Strong written and verbal communication skills, with the confidence to liaise with senior stakeholders and external advisers.
• A collaborative approach and the ability to work effectively with diverse, cross-functional, and virtual teams.

What we offer

You’ll bring your skills and experience to Shell and work with talented, committed people on one of the most important challenges facing our planet. You’ll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect. You’ll be able to balance your priorities as you become the best version of yourself.

• Continuously grow the transferable skills you need to get ahead.
• Work at the forefront of technology, trends, and practices.
• Collaborate with experienced colleagues with unique expertise.
• Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
• Make an impact in one of the world’s leading energy trading businesses.
• Benefit from flexible working hours, and the possibility of remote/mobile working.
• Perform at your best with a competitive starting salary and annual performance-related salary increase.
• Take advantage of paid parental leave, including for non-birthing parents.
• Join an organisation working to become one of the most diverse and inclusive in the world, and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
• Grow as you progress through diverse career opportunities in national and international teams.
• Gain access to a wide range of training and development programmes.

Shell in the United Kingdom

Shell is a vital contributor to the UK, supporting energy security, jobs, and economic value. We provide energy to fuel homes, hospitals, schools, vehicles, machinery, and factories. Our history here dates back over 125 years. A UK-headquartered global energy leader and leading FTSE multinational, we are active across the country’s energy system.

In the years ahead, as the UK looks to strengthen energy security and deliver its 2050 net-zero goal, Shell UK aims to play a crucial role. We aim to be a major investor in the UK energy system by helping our customers decarbonise with a focus on transport and industry.