Investment Associate

About Northern Trust

Northern Trust (Nasdaq: NTRS) is a global leader in innovative wealth management, asset servicing, asset management, and banking services. Since 1889, we have guided our efforts by three principles that endure: Service, Expertise, and Integrity.

With more than 135 years of financial experience and over 24,000 partners, we serve sophisticated clients worldwide using leading technology and exceptional service.

Role Responsibilities

• Responsible for all administrative aspects of a portfolio, including:
  • File setup on client accounts
  • Ordering reports
  • Processing physical stock and/or bond certificates
  • Preparing all material for client review meetings
• Work under the direction of the Investment Advisor to complete all client requests.
• Support risk and compliance requirements for the team, including:
  • Mitigating losses due to error while remaining mindful of possible contingencies
  • Coordinating and/or supporting investment or client service teams’ monthly REV and New Account Review processes and documentation (as directed by your supervisor)

Major Duties

1. Ensure portfolio materials are prepared for account review meetings with clients by retrieving reports from the EDS, PIMS, IMS, and PAS systems.
2. Set up files with account documentation for existing or new clients (e.g., automatic payment, pledging securities, address changes, statement addresses, investment guidelines, fees).
3. Order reports for portfolio managers or clients as requested.
4. Communicate with clients and portfolio managers on client requests; ensure portfolio managers follow up with client requests.
5. Interact with partners primarily through administrative support to receive and communicate information related to client relationships or portfolios.
6. Work with the tax area to research discrepancies and oversee adjustments on client accounts regarding tax cost issues.
7. Respond to client inquiries for account information and initiate transactions requested by the client (e.g., re-register gift stock, remit proceeds, sell gifts). Process physical stock/bond certificates and complete DTC transfers.
8. Follow up with clients regarding inquiries via telephone or written correspondence.
9. Process client cash transfer requests; determine whether funds are available in the investment account and contact the portfolio manager if cash must be raised.
10. Process fund trades via CIT or all-in-one bank applications by established deadlines.
11. Review and analyze fee worksheets to ensure fees are calculated appropriately.
12. Adhere to National Investment Guidelines, feedback from the REV peer review process, and observe sound risk management practices.
13. Provide solutions to atypical or infrequently occurring problems using existing practice, precedents, or procedures.
14. Contribute to the quality, timeliness, and effectiveness of the team by using discretion to modify work practices and processes to achieve results or improve efficiency.

Knowledge and Skills

• Knowledge of investment products, services, and terminology (typically obtained through on-the-job training) to prepare materials for client meetings.
• Strong analytical, organizational, and communication skills to meet meeting deadlines and resolve client or administrative problems.
• Proficiency in learning and using multiple systems required to perform the role.
• A broad understanding of the job and application of skills across multiple processes, procedures, and systems, or deep skills within a single area.
• Understanding of how the team integrates with others to achieve team objectives.
• Ability to explain detailed and/or complex information within the team.

Experience

• 0–2 years of experience within the financial services industry.
• May act as an informal resource for team members with less experience.

Salary Range

$64,170 - 102,810 USD

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture with a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world contribute their time and talent to support the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, email MyHRHelp@ntrs.com, or discuss your individual requirements with the recruiter you are working with.