Administrator - Recruitment & Resourcing (4 month FTC)

Administrator — Recruitment & Resourcing (Fixed-Term Contract)

Our People Team supports the firm across four key streams: Recruitment & Resourcing (R&R), Human Resources, People Analytics, and Talent Development. Within the R&R stream, our Resourcing team plans and deploys audit professionals to client projects across multiple business areas using Dayshape, the workforce planning and resource management system. Our Recruitment team supports the end-to-end hiring process for teams across the firm, with a focus on early careers and experienced hires. Candidate experience and a seamless recruitment service for internal stakeholders are priorities.

Due to a period of particularly high activity, we are seeking a proactive and detail-oriented Administrator to join our Recruitment & Resourcing team on a 4-month fixed-term contract. This is a varied and fast-paced administrative role supporting workforce planning and deployment activities, as well as coordinating recruitment processes across the firm. You will receive full training on our systems and work closely with supportive colleagues across Recruitment, Resourcing, and the wider People Team.

Responsibilities

Recruitment

• Schedule interviews by liaising with candidates, hiring managers, and agencies to coordinate availability, arrange meeting invitations, and book interview rooms where required.
• Coordinate the onboarding of new joiners by preparing and issuing contracts and onboarding documentation, tracking progress, and following up to ensure all activities are completed on time.
• Maintain accurate and up-to-date records, systems, and trackers, including the Applicant Tracking System (ATS) and supplier documentation.

Resourcing

• Maintain accurate and up-to-date client project and booking information within Dayshape.
• Amend and manage client bookings in Dayshape.
• Manage the holiday booking process for trainees in Dayshape.
• Ensure all job bookings are applied consistently and fairly across teams.
• Collaborate with Resourcing Advisors to add new trainees, remove leavers, and reallocate client work as required.
• Partner with the wider Resourcing team to support forward planning for client work across business areas.
• Attend resourcing meetings and provide follow-up administrative support, including updates and actions arising from discussions.

Joint and Cross-People Team Support

• Manage and organise queries sent to shared team email inboxes.
• Manage multiple administrative tasks and competing priorities while maintaining a high level of accuracy and attention to detail.
• Provide ad-hoc assistance across Recruitment, Resourcing, and wider People Team activities, projects, and events.

Essential Qualifications and Skills

• Experience within an administrative role.
• Experience coordinating interviews or meetings and managing administrative processes involving multiple stakeholders.
• Exceptional organisational skills and the ability to manage multiple priorities effectively.
• Strong attention to detail and the ability to maintain accurate records.
• Confidence using Microsoft Office applications and the ability to learn new systems quickly.
• Ability to work effectively under pressure in a fast-paced environment.
• Strong written and verbal communication skills, with confidence working with colleagues across the firm.
• A collaborative approach and flexibility in supporting a range of tasks and priorities.
• Ability to take ownership of tasks, manage workload effectively, and work independently when required.
• A positive, proactive attitude and willingness to learn.

Desired Qualifications and Skills

• Experience within a recruitment and/or resourcing administration role.