Finance Administrator

Finance Administrator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, or technology—or you’re looking to apply your relevant experience to a new industry—join our team as we help shape a brighter way forward.

Location

40 Leadenhall, London (On-site)

Contract Type

12 months FTC (potential for extension)

What this job involves

As our Finance Administrator, you will play a pivotal role in the seamless financial operations of the 40 Leadenhall portfolio. You will be a key point of contact, ensuring the highest standards of financial management and general administrative support. Your responsibilities will include managing a service charge budget, processing invoices, reconciling accounts, and providing crucial analytical support.

What your day-to-day will look like

• POs – Raise on the system, coding (communications to the ops team), and POs for filing.
• Invoices – Monthly list, coding, and month-end approvals.
• Budget Summary Overview – Monthly updates and quarterly reporting to the team.
• Recharge Process – Submit for invoices to be raised, collate backup and evidence, backup and calculations, and reconciliation with Yardi.
• NR – Reconciliation with Yardi.
• Amenity & Wellbeing – Allocate costs and administer the process throughout, ending in updating the tracker.
• Utilities & Rates Bills – Monitor utility and rates bills and process instant payments on Yardi.
• Accrual process – Monitor and update requests.
• Journals – Reconcile the system with trackers to journal regularly.
• Receivables – Track payments received.
• Procurement / Adding to Voyager – Collate required data for onboarding, submit requests, and track progress.
• Governance – Track contracts, accreditations, insurance details, costs, proposals, and contact names (tracker).
• Contract Variations – Track contract costs, update CVF forms, and reconcile with POs and the finance team.
• Quotes – Track, update, reconcile with invoicing and payments.
• Reports – Expenditure, schedules, POs, and payables (SC, DR, NR, INS, CP).
• Update multiple finance trackers.