Administrative Assistant - Global FICC, London

Job Description

Job Title: Administrative Assistant

Location: London

Company Overview

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We foster an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths—whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

London Location Overview

Our London office is based just a stone’s throw from St. Paul’s Cathedral on King Edward Street. You’ll find modern workspaces and a state-of-the-art auditorium space. We host an onsite restaurant with sustainable, seasonal menus. You can enjoy the rooftop terrace with views across London, and onsite gym facilities and a medical centre to support your wellbeing.

Role & Responsibilities

We are looking for an experienced Administrative Assistant to join our Global Markets Administrative team in our London office. The ideal candidate will have prior experience as an Executive, Team or Personal Assistant in another multinational institution. Prior investment banking or sector exposure is advantageous. A hard-working approach, positive attitude and self-starting nature will be rewarded with increasing responsibility for ensuring the smooth running of the team.

You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.

Responsibilities

• Provide administrative support to FICC Sales & Trading teams
• Manage complex diaries and coordinate internal and external meetings
• Arrange and coordinate client meetings and conference calls
• Organise travel, including visas and itineraries
• Process expenses via Concur and manage compliance approvals
• Submit call reports and maintain I-Track records
• Coordinate team events, including analyst roadshows
• Maintain and update client databases, logging interactions and managing access to research and conferences
• Support project coordination and business continuity activities

What We Are Looking For

• Previous experience in an administrative, executive, team, or personal assistant role
• Investment banking experience is advantageous
• Strong written and verbal communication skills
• Confident working with stakeholders at all levels, including external clients
• Well organized with strong planning and prioritization skills
• Proactive, with high attention to detail and accuracy
• Discreet and reliable, with a strong work ethic
• Professional in handling sensitive and confidential information
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Able to manage multiple tasks effectively and work under pressure
• Flexible, team-oriented, and positive in approach
• Strong interpersonal skills; approachable and professional
• Strong problem-solving ability, with a proactive mindset to anticipate needs

Benefits of Working at Bank of America

UK Benefits

• Prioritising health and wellbeing as part of being a Great Place to Work
• Private healthcare for you and your family plus an annual health screen
• Competitive pension plan, life assurance and group income protection
• 26 weeks paid maternity leave, 16 weeks paid paternity leave, and inclusive family leave arrangements
• Back-up childcare and back-up adult care provisions
• Flexible core benefits with optional wellbeing, travel insurance, critical illness, cycle-to-work and more
• Access to free counselling through the Employee Assistance Program and virtual GP services
• Charitable giving through payroll with company match
• Arts & Culture corporate membership program for discounted cultural experiences
• Volunteer opportunities in local communities

Bank of America Code of Conduct

Good conduct and sound judgment are crucial to our long-term success. All employees are expected to understand the standards of conduct and how we manage conduct risk. Individual accountability and an ownership mindset are core to our Code of Conduct and to managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favorable treatment on grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, color, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants, or disability. The Bank selects candidates for interview based on skills, qualifications and experience.

We strive to ensure our recruitment processes are accessible for all candidates and encourage any candidates to tell us about adjustment requirements.