Administrative Associate (6-Month LTA) - Midtown

Administrative Associate (6-Month LTA) - Midtown

The D. E. Shaw group seeks a proactive and detail-oriented food services associate to join its Administration team supporting an entity located in New York (Midtown) for a six-month assignment. The Administration team plays a key part in delivering seamless execution of food services and event logistics. This position offers the opportunity to provide hands-on administrative support in a collaborative and engaging environment, with exposure to a variety of administrative and event-related responsibilities. A high-performer in this role may have the opportunity to be considered for full-time employment at the firm.

What you’ll do day-to-day

• Support the planning and execution of onsite and occasional offsite events, including assembling and distributing events-related materials, preparing menus for approval, placing and tracking catering orders, and coordinating with vendors.
• Set up and break down conference rooms for events, communicate with staff about food service, and ensure spaces are prepped and ready for subsequent meetings.
• Provide backup coverage at reception and assist with ad-hoc facilities tasks when needed.
• Maintain accurate records of orders and receipts, collaborate with the events manager, and occasionally travel offsite for events or venue visits.
• Provide occasional support for events outside standard hours, including nearby travel to other firm offices or events venues.

Who we’re looking for

• At least one to three years of relevant experience in corporate administrative support including events management, catering, or hospitality; a bachelor’s degree is preferred.
• Demonstrated ability to deliver excellent client service and a willingness to take on tasks of varying scope.
• Excellent organizational skills, attention to detail, and the ability to execute tasks efficiently and reliably.
• Ability to exercise discretion and handle confidential information with care.