Recruiting Coordinator

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built, and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a real-time, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

About the Team

This role is integral to supporting the growth of our fast-paced organization by focusing on world-class candidate experience and operational excellence.

• Manage all logistics related to interview scheduling, from receipt of the scheduling request to the conclusion of the interview process.
• Process requests that have additional difficulty, such as scheduling across different teams, time zones, and locations.
• Assist prospective candidates with travel and hotel accommodations through Egencia.
• Update candidate records and manage interview coordination requests in Greenhouse (ATS) and ModernLoop (scheduling tool).
• Navigate interviewers' complex and dynamic schedules, and work collaboratively with interviewers who have EAs.
• Correspond with candidates via phone, text, and email.
• Identify opportunities for interview process and system improvement, including pinpointing bottlenecks to enhance candidate experience and scheduling efficiency.
• Greet candidates with poise and confidence, facilitate the onsite interview process, and ensure an excellent candidate experience.
• Build strong relationships with key stakeholders (Recruiters, Sourcers, Hiring Managers, Interviewers, Recruiting Coordination team).
• Participate in the development of the Recruiting Coordination team by assisting with new team member onboarding.
• Contribute to overall team success by offering help when bandwidth allows, and participating in team meetings and events.

About the Job

Our Recruiting Coordinator will work closely with our Recruiters, Sourcers, Hiring Managers, and Interviewers to support the growth of our fast-paced organization. This role is responsible for managing all interview scheduling and related logistics, while also playing a key role in identifying areas for efficiency gains. Your primary goal is to ensure an excellent candidate experience. You must possess excellent communication skills, the ability to shift gears at a moment's notice while thinking proactively, and a genuine enjoyment of challenging yourself while helping to scale a world-class organization. Anduril fosters a positive, diverse, and supportive culture—we seek individuals who are curious, inventive, and strive to improve every day. In our collaboration, we aim to be smart, humble, hardworking, and, above all, collaborative.

What You’ll Do

• Manage all logistics related to interview scheduling from receipt of scheduling request to conclusion of interview process.
• Process requests that have additional difficulty, such as scheduling across different teams, time zones, and locations.
• Assist prospective candidates with travel and hotel accommodations through Egencia.
• Update candidate records and manage interview coordination requests in Greenhouse (ATS) and ModernLoop (scheduling tool).
• Navigate interviewers' complex and dynamic schedules, and work with interviewers who have EAs.
• Correspond with candidates via phone, text, and email.
• Find opportunities for interview process and system improvement, including identifying bottlenecks to improve candidate experience and scheduling efficiency.
• Greet candidates with poise and confidence, facilitate the onsite interview process, and ensure an excellent candidate experience.
• Build strong relationships with key stakeholders (Recruiters, Sourcers, Hiring Managers, Interviewers, Recruiting Coordination team).
• Participate in the development of our Recruiting Coordination team through assisting with new team member onboarding.
• Contribute towards team success by offering help when bandwidth allows, participating in team meetings and events.

Required Qualifications

• Experience as a Recruiting Coordinator, in Recruiting, or in a similar administrative role at a fast-paced, growing company.
• Strong verbal and written communication skills with an emphasis on providing excellent customer service and proven success building strong internal stakeholder relationships.

Preferred Qualifications

• Experience as a Recruiting Coordinator or in Recruiting at a fast-paced, growing company.
• Candidate-first mentality.
• Ability to work efficiently and prioritize tasks in a dynamic environment.
• Relentless attention to detail and accuracy.
• Strong team player who can also work well independently with limited guidance.
• Process-driven with strong habits and a passion for process improvement and efficiency.
• Strong verbal and written communication skills with an emphasis on providing excellent customer service and building strong relationships.
• Ability to remain composed and detail-oriented in a fast-paced and dynamic environment.
• Positive attitude with a growth mindset.
• Ability to be onsite at our Dublin, Ireland office 3-5 days a week to host onsite candidates.
• Experience managing onsite interview SOPs, including coordinating with workplace managers, onsite staff, and hiring teams to ensure a seamless onsite candidate experience.

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full-time offers and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:

Benefits

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, explore Our Benefits.

Protecting Yourself from Recruitment Scams

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.

To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:

• No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
• Please always verify communications:
  • Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.
  • Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.
• Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.
• What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Data Privacy

To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.

By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.