Property Administrator

Role Title: Property Administrator

Location: New York City, US-NY

ID: 2026-5933

Category: Project Management

Position Type: Full-Time

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial, and consulting services. We are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our purpose is to create real economic, social, and environmental value as a global real estate advisor, powered by people.

If you are looking for career opportunities where you can excel and contribute to a strong company culture, we encourage you to join our highly motivated team.

Overview

We are currently seeking a highly organized, detail-oriented Project Coordinator to support an assigned corporate-occupier facility or portfolio. This role requires strong administrative and task management skills, thriving in a fast-paced, collaborative team environment. You will proactively support the Property Manager(s) and Client by maintaining all vendor accounts, purchase orders, and invoices in accordance with contractual terms and agreements for project management and facilities contracts.

The base hourly rate is estimated between $28.00 and $34.00, with the potential for additional compensation through bonuses. This salary range reflects base compensation across all US locations, with individual pay determined by work location, education, training, experience, and internal equity.

Responsibilities

• Process purchase orders, ensuring all required approvals are obtained in line with corporate governance.
• Meet proactively with business budget stakeholders to review budget sheets, ensuring all POs are accurately and timely recorded.
• Process invoices following internal policies and procedures, collaborating with Accounts Payable to establish new vendors, resolve payment issues, and ensure timely payment.
• Maintain orderly files and records of all supporting documentation, including invoices and contracts, and archive documents per Client data retention policies.
• Work with vendors to resolve pending issues involving internal management, including reconciling vendor accounts to ensure proper payment and liability management.
• Prepare regular and ad hoc management reporting as requested.
• Regularly review submitted documents to ensure accuracy.
• Strive for efficiency and improvements to help maximize Client Return on Investment (ROI).
• Oversee the shared inbox to ensure timely and professional responses.
• Supervise the ACH account reconciliation process, including performing periodic reconciliations.
• Investigate discrepancies among vendor quotes, SAP purchase orders (POs), and vendor invoices.
• Develop and maintain project plans and track project budgets.
• Consistently uphold and apply company policies regarding appropriate professional behavior to exhibit firm values.
• Perform other related duties as requested.

Qualifications

• Bachelor's degree and 1-2 years of relevant industry experience.
• SAP knowledge and experience are preferred.
• Strong organizational skills and diligent follow-through.
• Ability to proactively set priorities and meet deadlines.
• Capacity to work effectively under pressure while maintaining a friendly, enthusiastic, and welcoming disposition.
• Excellent analytical and numeracy skills.
• Strong understanding of financial impacts pertaining to all departments.
• Logical and practical thinking, coupled with excellent resourcefulness and problem-solving skills.
• Maintenance of the highest standard of confidentiality, discretion, and work ethic.
• Ability to work both independently and collaboratively with team members.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) and Google Drive.
• Excellent verbal and written communication, presentation, and interpersonal skills.
• Proven record of providing excellent internal and external customer service.

Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees.

Benefits for Full-Time W2 Employees

• Traditional and Roth 401k with generous employer match and immediate vesting.
• 12 weeks of Paid Parental Leave after one year of tenure.
• Medical, Dental, and Vision Insurance.
• Company-paid Life and AD&D Insurance.
• Company-paid Short & Long-Term Disability.
• Voluntary Critical Illness and Accident Coverage.
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits.
• Wellness program and Employee Assistance Program (EAP).
• Work-Life Balance: Competitive paid vacation days, 2 personal/wellness days, paid holidays plus 2 floating holidays, and an annual volunteer day for Day of Giving.