Engineering Administrator

Engineering Administrator

Join JLL, a global leader in real estate and investment management, and help shape a brighter future. We are committed to hiring talented individuals to thrive and grow meaningful careers.

We are seeking an Engineering Administrator to join one of our award-winning corporate sector clients on a 15-month fixed-term contract.

In this pivotal role, you will provide essential administrative support to the Operations team, ensuring successful delivery of all contractual obligations to our clients.

Main Roles & Responsibilities

• Understand, anticipate, and deliver customer (internal and external) needs while building effective relationships.
• Raise and chase supplier orders, including managing supplier queries.
• Input engineers' timesheets into the relevant systems.
• Compile Customer Monthly Reports and other required reports to meet contractual obligations.
• Produce quotations in the required format and in line with agreed processes.
• Update and upload information to client systems in a timely manner.
• Liaise with the operations team, communicating across levels from engineer to director.
• Raise AWS sheets accurately and in a timely manner, and follow up on outstanding AWSs.
• Focus on Work in Progress (WIP) to keep it below three months.
• Cover for team members during annual leave and sickness.
• Compile all necessary information required for raising credit notes.
• Handle invoice queries and achieve suitable resolutions.
• Maintain general filing and organization of the work area.
• Raise invoices for completed works promptly.
• Carry out other general administrative duties as required.
• Ensure the company is consistently presented in a professional light.
• Follow all company administration procedures.
• Carry out any other reasonable instruction from line managers or senior management.
• Attend team briefings as required.
• Co-operate with the company to fulfill its moral and legal duties and obligations.

Candidate Profile

The ideal candidate will be motivated, proactive, and possess strong organizational skills.

• Self-motivated: Ability to drive tasks independently.
• Interface & Communication: Able to act as a key administrative interface, communicating clearly and concisely to ensure mutual understanding.
• Teamwork: Actively contributing to the team and striving to improve overall team effectiveness through personal commitment.
• Planning, Organizing & Executing: Ability to understand priorities, plan, organize work, and manage time efficiently to meet deadlines.

Location

On-site – London, GBR

If this job description resonates with you, we encourage you to apply even if you do not meet all the requirements. We are interested in learning more about your background and what you can bring to our team.