Facility Coordinator

Facilities Coordinator

Location

On-site – Singapore

What this job involves

Providing onsite support

• Act as upper facilities management’s trusted right hand for facilities-related activities.
• Perform routine site inspections to ensure building processes and best practices are implemented and maintained.
• Identify opportunities to improve processes and save costs, and contribute suggestions as they arise.
• Provide administrative support, including front desk duties, basic housekeeping, and appointment coordination.
• Monitor key performance indicators (KPIs) and meet service level agreements (SLAs).

Meeting the clients’ facilities needs

• Work closely with clients and suppliers onsite to identify facility-related enquiries and requirements.
• Support planning and budgeting activities.
• Participate in procurement of vendors and services from time to time.

Making everyone safe and risk-free

• Ensure health and safety by keeping safe workplace procedures in place and maintaining order.
• Carry out safety procedures as needed.
• Support risk management programs, disaster recovery, and business continuity plans.
• Follow escalation and incident reporting procedures and comply with firm guidelines and strategies.

Service and client focus

• Provide efficient services through effective interaction with client staff and vendors.
• Address conflicts and competing priorities effectively.
• Communicate clearly and remain resilient, including when working under pressure.

Financial support

• Review and approve vendor invoices, purchase orders, and expense reports for accuracy and budget compliance.
• Forecast future financial needs based on planned activities, service level changes, and client requirements.
• Implement cost-saving initiatives and efficiency improvements that support account profitability.
• Maintain accurate financial records and documentation for audit purposes and management reporting.

Team player

• Support the team and work effectively with others to achieve targets.
• Demonstrate strong project execution while following company standards and procedures.

Qualifications & requirements

• Prior experience in facilities, property management, hospitality, or related fields.
• Understanding of local occupational health and safety requirements.
• Experience/knowledge in critical facilities and vendor management.
• Knowledge of various property systems.

How to apply

If this job description resonates with you, you are encouraged to apply even if you don’t meet all requirements.