Office Services Assistant

Position Summary

The principal responsibility of this position is to provide office support to the NYC office. The Office Services Assistant must be able to prioritize multiple assignments and demonstrate outstanding organizational skills, conscientiousness, reliability, and efficiency. The role requires the ability to lift heavy packages and basic technical knowledge of computers and office equipment.

In-Office Requirement: 5 days per week

Primary Responsibilities

• (40%) Sort and distribute incoming mail, FedEx, UPS, DHL, and various other time-sensitive courier packages.
• (40%) Stock and maintain kitchens.
• (30%) Support office moves (M.A.C), including moving office furniture and accessories, setting up new offices, and hanging artwork and boards.
• (30%) Process large-scale copying, binding, and scanning requests.
• (20%) Stock and maintain satellite copy rooms.
• (20%) Assist with the setup, breakdown, and reset of conference rooms for large meetings, executive meetings, and corporate events.
• (10%) Process outgoing FedEx and USPS mail.
• (10%) Escalate maintenance requests for all office equipment to the Office Manager.
• (10%) Report building-related issues to the Office Manager and ensure they are addressed in a timely manner.

Requirements

Education & Certificates

• High school diploma (required).

Professional Experience

• 1–2+ years of experience (required).
• Basic computer skills, including the Microsoft Office Suite.

Competencies & Attributes

• This role is in the office 5 days a week.
• Excellent communication and customer service skills.
• Strong work ethic and professional demeanor.
• Excellent organizational skills and the ability to prioritize effectively.
• Ability to lift/handle items up to 70 lbs with or without reasonable accommodation.
• Flexibility with hours and assignments, including willingness to work overtime as needed.

Benefits / Compensation

The compensation range for this role is specific to New York, NY, and takes into account a wide range of factors including, but not limited to, the skill sets required/preferred; prior experience and training; and licenses and/or certifications.

Anticipated Base Salary Range: $50,000 to $55,000.

In addition to base salary, the hired professional will enjoy a comprehensive benefits package including retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits, and various wellness programs. The hired professional may also be eligible to participate in an annual discretionary incentive program, dependent on various factors including, without limitation, individual and organizational performance.