Junior Engineering Administrator (Apprentice)

Job Title

Junior Engineering Administrator

Division

Property Management, REMS

Reporting To

Co-Head of Engineering, PM

Role Description

The Engineering apprentice will be an important part of the team to help deliver and manage various engineering activities, as listed in the Key Objectives, to support Property Management, JLL. Responsibilities include handling enquiries, issuing proposals in line with agreed templates and framework costs, liaising and working with our suppliers to deliver the works in a timely and professional manner. It will also include the upkeep of the fee project schedule for current work activities from proposal through to work completion, billing and final payment. Assist the team with presenting project progress and portfolio status to internal teams and several clients.

Team Structure

The role will require working closely with the Engineering Business Manager on day-to-day activities with oversight and direction from the Senior Engineering Director and working on a number of Engineering activities, mainly the EPC service. This includes close working and communicating with JLL property managers, FMs, external EPC assessors and sometimes clients. There are other Engineering data sets to be reported to the Property Management Procurement team monthly. The engineering apprentice will also actively engage with other teams within Property Management as well as wider JLL UK departments.

Key Objectives

Assist the Engineering team in delivering various engineering management activities, including the EPC service, engineering compliance; supplier performance; energy & carbon analysis; new impactful engineering regulations as well as involvement with our engineering services delivered to the JLL portfolio.

• Provide analytical support to help meet client requirements as well as operational reporting that includes summarising key insights of data collected. Deliver meaningful reports based on standard templates that support the data.
• Issue fee proposals based on pre-agreed fee schedule rates for the EPC service in a time-efficient way. Manage EPC instructions from initial enquiry through to final billing and payment. (Full support will be provided working closely with our engineers).
• Proactively manage billing schedule for EPCs and other Property Management Engineering products for JLL.
• Liaise and collaborate with other Property Management teams including Sustainable Operations, Procurement, H&S, Accounts etc.
• Support Engineering with portfolio reporting and investigation activities
• Provide regular group reporting on outsourced Engineering Consultant audits, identifying and highlighting risks, escalating low scores and issues arising

Education and Qualifications

• Ideally completed STEM-biased A levels or similar qualification, with an interest in engineering and/or property management.

Skills and Attributes

• Interested and keen to learn, develop themselves with a positive attitude
• Demonstrate analytical and problem-solving capabilities
• Time management, organizational skills and ability to meet deadlines
• Attention to detail and commitment to quality standards
• Good teamwork skills and the ability to engage with other stakeholders
• Aim to develop skills and knowledge to become solution-oriented
• Good written and verbal communication skills
• Ability to manage and prioritise multiple activities and take a measured approach to achieve the best outcomes; able to seek support from colleagues and learn from experiences
• Experience and proficiency in Microsoft Office (Excel, PowerPoint, etc.); knowledge of other software platforms is advantageous
• Eagerness to learn new technologies and engineering methodologies
• Keen to build foundations for advancing their career within Engineering, including professional membership

This is an apprenticeship position which includes undertaking a Level 3 Business Administration programme.

Course Details

Course: Level 3 Business Administration (15-month course)

Link to Course: https://skillsengland.education.gov.uk/apprenticeships/st0070-v1-0

Location

On-site – London, GBR

Application Notes

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

Privacy & Equal Opportunity

JLL is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, you may email HRSCLeaves@jll.com. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.