Relocation Project Coordinator

About JLL

JLL empowers you to shape a brighter future. Our people are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and find a place where they belong. Whether you have experience in commercial real estate, skilled trades, or technology, or you’re applying relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

The Project Coordinator is responsible for various processes related to space projects, space resets, customer satisfaction, and the transparency and reconciliation of costs associated with all space-related activities. Responsibilities include, but are not limited to, planning, implementation, and delivery of space-related projects across various buildings.

Project Activities

Customer Experience

• Manage all new hire onboarding information — reach out to admins/managers
• Update project matrix, fill in customer information, and technical requirements
• Communicate with client on upcoming projects and impact on business

Project Planning

• Gather details needed for project initiation and coordinate kick-off meetings with proper teams
• Review space change requests as a team to ensure best utilization of available space
• Review private room requests to provide users dedicated office spaces throughout the campus
• Conduct site visits with stakeholders to grasp full understanding of client request
• Populate and maintain Gantt charts and adhere to project timelines to meet deliverables

Project Execution

• Maintain, update, and distribute accurate status updates to the project schedule and provide regular reporting to stakeholders on project progress
• Act as liaison between facilities teams and vendors, communicating any change requests to stakeholders
• Prepare, maintain, and distribute communications related to recurring project requests, schedules, and progress
• Track vendor-supplied items and coordinate delivery dates with Project Managers, IT, and vendors to meet deadlines
• Consistently follow up with vendors on all project-related action items
• Submit service tickets for test fits, CAD files, space cleanings, and other project-related activities

Project Closeout

• Aid in the development of standard operating procedures for project-related activities
• Review space projects post-completion, document lessons learned and best practices to improve efficiency
• Assist the project team with essential administrative and day-to-day responsibilities

Move Activities

• Schedule movers and alert security; provide all names for badging
• Schedule disconnects and reconnects of computer systems, servers, printers, and phones
• Operate check-outs/check-ins; manage all locations to ensure clients are where they should be
• Be on site for all vendors and customers during moves
• Review completed moves and coordinate adjustments with the vendor
• Coordinate vendors for installation of power/data as required
• Submit service tickets to have space cleaned, obtain keys, and chairs at desks

Post Move Follow Up

• Provide welcome communications with information on new location and site services
• Troubleshoot all lost or misplaced items
• Schedule vendors for scrap pickup, recycling, or reuse of excess furniture and removal of chairs
• Coordinate pickup of crates and/or boxes
• Following projects and incremental moves, update seat assignments for accurate reporting
• Other projects, special assignments, and administrative duties as assigned

Qualifications

• Bachelor's degree preferably in Construction Management, Engineering, Architecture, or Business Management
• 1–2 years of experience in a fast-paced, high-functioning environment
• Strong analytical, organizational, and presentation skills
• Proficiency in word processing, database management, and email software
• Detail-oriented, organized, and able to multitask and prioritize tasks
• Excellent written and verbal communication skills

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Compensation

Estimated compensation for this position: 59,600.00 – 69,795.00 USD per year.

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including, but not limited to, candidate qualifications, location, market conditions, and internal considerations.

Location

On-site – New York, NY

Job Tags

Google Jobs

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Benefits that support personal well-being and growth:

JLL recognizes the impact the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your profile aligns with the specific requirements of the role you’re pursuing.

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Jones Lang LaSalle (JLL) is a leading global provider of real estate and investment management services. We protect personal information collected in connection with our recruitment process and keep it secure for legitimate business or legal reasons. For more information, view our Candidate Privacy Statement.

For additional details, please see our career site pages for each country. For candidates in the United States, view our Equal Employment Opportunity policy here.

Pursuant to various state and local laws, JLL may consider accommodations and background checks where applicable. For accommodation requests, contact HRSCLeaves@jll.com. This email is for accommodation requests only. Other inquiries should be directed to our Contact Us page.