Executive, Finance

Order to Cash (OTC)

Work closely with the Order to Cash team (shared service) to ensure that daily receipts are promptly updated into the system, particularly during month end to meet monthly financial close.

Ensure cash receipts and cheques are promptly banked in and reconciled to the daily Citibank Statement.

Ensure the smooth operation of auto-generation of invoices and receipts.

Verify invoices/credit notes raised by commercial departments.

Prepare monthly/quarterly AR related reports.

Prepare supporting schedules and raise monthly e-Billing Requests on Fiori to invoice contractors for sales of consumables and stocks.

Train new users on how to raise e-Billing and e-CN Requests on Fiori.

Ensure users raise e-Billing and e-CN Requests on Fiori before cut-off dates.

Master Data Management (MDM)

Liaise with the MDM Team on the creation of new customers, unblock requests, changes in credit limit and credit terms via approved Credit Reviews and Sharepoint Form Requests.

Liaise with the MDM Team to provide support to operations and commercial on the creation and removal of access rights on Fiori (ebilling system).

Raise VMT netting requests.

Periodic reviews with the MDM Team and Finance Harmony Team to check the accuracy of customer data.

Guide users on how to fill the Sharepoint Form Request for the creation of new customers and unblock requests.

Debt Collection and Sundry Customers

Follow up on the status of long outstanding debts.

Review debtors ageing for sundry customers to ensure debts are collected promptly.

Follow up on necessary actions to allow netting / contra arrangements.

Liaise with the Collections Team on a weekly basis to update the classification of customers and contact details.

Manhours

Ensure staff and sub-contractors submit hours in the manhours clocking system.

Liaise with IT and PICs to resolve any errors in posting of manhours entries.

Prepare relevant manhours reports for posting in the SAP system.

EAC Reports

Perform rollover of EAC reports and updating of links in reports.

Run and print EAC reports.

Fixed Assets

Perform annual sighting of BP Finance fixed assets.

Maintain and update the list of BP Finance fixed assets on TrackCSM.

Raise fixed asset purchase requests, transfer requests, and disposal requests for laptops and computer accessories.

Others

Raise purchase requests and perform service entries for finance-related invoices.

Raise Kofax payment requests.

Ensure STEML Authorization Limits are updated in accordance with Group Authorization Limits.

Archive AR documents onto the shared drive.

Arrange meetings and book meeting rooms.

Participate in process improvement projects and the implementation of new initiatives from time to time.

Manage updates to the Manual of Authorities for ST Engg Marine Ltd.

Provide administration support and ad hoc tasks to Finance AVPs and GFC on a day-to-day basis.

Working location: Benoi. Working hours: Mon–Fri, 7.25am to 5pm. Islandwide company shuttle provided.