Office Administrator

About Knight Frank

Founded in 1896, Knight Frank is one of the world's leading independent real estate consultancies, headquartered in London, UK. We work responsibly in partnership to enhance people's lives and environments across over 50 Markets, with 600+ Offices, 20,000+ People in our global network.

At the heart of everything we do are our Clients. We act as trusted partners in property, delivering personalized, clear, and considered advice. Through a deep understanding of key markets and sectors, we are dedicated to meeting and exceeding our clients’ property goals.

Our People are committed to making our business inclusive and diverse. We empower everyone to perform at their best, encouraging autonomy and giving every individual a voice to shape the future of real estate and the built environment. Our collaborative teams provide excellent, dedicated client service, where opinions are respected and new ideas are celebrated.

After celebrating our 125th anniversary in 2021, we cemented our vision around three pillars: People Potential, Client Centricity, and Creating Our Future, together. Learn more about what sets us apart here.

About The Role

What You Will Be Doing

The role involves managing comprehensive administrative and operational duties for the office, including:

• General administrative duties, including franking and recording mails, and records management.
• Managing E-filing and supervising contractors.
• Preparing and reconciling monthly expense reports.
• Managing inventory and handling contract administration.
• Assisting with budget planning.
• Conducting annual checks of office assets and tagging exercises.
• Preparing purchase orders, liaising with suppliers and internal users, following up on invoices, and processing payments.
• Maintaining equipment and office facilities.
• Covering reception duties as and when required.
• Taking the lead on general office administrative matters.
• Assisting with office decoration.

What We're Looking For

We are seeking a candidate who possesses the following:

• Knowledge of office management systems and procedures.
• Strong administrative experience.
• Proven ability to multi-task and excellent time management skills.
• Proactiveness, attention to detail, high level of accuracy, and problem-solving skills.
• Good writing and verbal communication skills.
• Strong organizational, analytical, and planning skills.
• Proficiency in MS Office.
• The ability to exercise discretion and sound judgment.
• Commitment to handling sensitive information confidentially.
• A professional demeanor that exudes corporate image at all times.

This is a 1-year contract role with the potential to become permanent based on performance.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values your contributions.
• Continuous learning and development programs to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Competitive salary offered.

Please note: This is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted, nor will fees be paid for unsolicited CVs, even if provided by PSL agencies.