Operations Associate

Ellipsis Labs is a profitable, venture-backed New York-based startup building sustainable and efficient DeFi protocols on high-throughput decentralized infrastructure. Our long-term goal is to build a better financial system. Our flagship product, Phoenix Perpetuals, brings professional-grade perpetual futures to Solana. Building on our experience developing efficient markets, Ellipsis Labs also operates SolFi, a proprietary automated market maker that provides efficient liquidity for key trading pairs. Our foundational product, Phoenix Legacy, is a limit order book on the Solana blockchain that established our expertise in operating high-performance markets. Combined, these products have facilitated over $285B in trading volume across Solana markets.

This role will begin as a contract position, with the opportunity to convert to a full-time role based on mutual fit.

Ellipsis Labs is seeking an Operations Associate to join our team. You'll be the operational backbone of the company, owning the systems and day-to-day execution that lets a fast-growing startup run smoothly, from office operations to executive support to recruiting logistics. This is a high-visibility generalist role: you'll get exposure to how every part of the company runs, with real ownership from day one and room to build and improve the processes as we scale.

Responsibilities

Office Operations

• Own the day-to-day operations that keep our office running well, including proactively ensuring space needs are met.
• Manage inventory, including laptop procurement and coordinating repairs or replacements for equipment.
• Partner with the team to craft best-in-class events, end-to-end.
• Own the guest experience.
• Manage all team food logistics, including daily lunch and dinner, and keeping snacks and drinks stocked.
• Support the logistics and administrative work of an upcoming office move.

Recruiting Operations

• Work with the Head of Talent on interview scheduling and on-site coordination.
• Maintain clean and up-to-date recruiting systems.
• Coordinate onboarding and offboarding for new hires and departing employees.

Executive Support

• Manage the co-founders' calendars.
• Schedule business dinners as needed.
• Handle one-off administrative requests as they arise.

Qualifications

• Strong organizational and systems-thinking skills: you naturally look for ways to turn ad hoc work into repeatable processes.
• A demonstrated bias toward action: you take ownership of a problem and follow it through without needing constant direction.
• Excellent written and verbal communication skills.
• High discretion and sound judgment, particularly concerning confidential calendar and business information.
• Comfortable taking on any task, big or small, from hands-on work like restocking and setup to higher-level project management.
• Natural project and vendor management instincts, with the ability to set clear expectations and hold vendors accountable.
• Comfortable operating in a fast-paced startup environment where priorities shift daily.