Project Coordinator

Project Coordinator

Location: New York City, NY, US

Job ID: 2026-5933

Category: Project Management

Position Type: Full-Time

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial, and consulting services. We have designed our corporate structure to enhance collaboration across our organization to best serve our clients.

We are committed to providing a comprehensive suite of commercial real estate services while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate has a significant positive impact on people’s lives—and we are in the business of making spaces and places work better for people. Our purpose is to create real economic, social, and environmental value as a global real estate advisor, powered by people.

If you are looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

We are currently seeking a Project Coordinator for an assigned corporate-occupier facility or portfolio. This is an exciting opportunity for a highly organized, detail-oriented individual with strong administrative and task management skills who thrives in a fast-paced, collaborative team environment. You will proactively support the Property Manager(s) and Client by maintaining all vendor accounts, purchase orders, and invoices in accordance with contractual terms and agreements for project management and facilities contracts.

The base hourly rate is estimated between $28.00 and $34.00 per hour, with potential for additional compensation through bonuses. This salary range reflects base compensation across all US locations, with individual pay determined by work location, education/training, experience, and internal equity.

Responsibilities

• Process purchase orders, ensuring appropriate approvals are obtained in line with corporate governance.
• Proactively meet with business budget stakeholders to review budget sheets, ensuring all POs are accurately recorded and timely parked.
• Process invoices while following internal policies and procedures, collaborating with Accounts Payable to establish new vendors, resolve payment issues, and ensure timely payment.
• Maintain orderly files and records of all supporting documentation, including invoices and contracts, and archive documents according to Client data retention policies.
• Work with vendors to resolve pending issues involving internal management, including reconciling vendor accounts to ensure payments and liabilities are properly addressed.
• Prepare regular and ad hoc management reporting as requested.
• Review submitted documents regularly to ensure accuracy.
• Strive for efficiency and improvements that help maximize Client ROI.
• Oversee the shared inbox to ensure timely and professional responses.
• Supervise the ACH account reconciliation process, including performing periodic reconciliations.
• Investigate discrepancies among vendor quotes, SAP purchase orders (POs), and vendor invoices.
• Develop and maintain project plans and track project budgets.
• Consistently uphold and apply the company’s policies regarding professional behavior to ensure the firm's values are exhibited by staff actions.
• Perform other related duties as requested.

Qualifications

• Bachelor's degree and 1-2 years of relevant industry experience.
• SAP knowledge and experience are preferred.
• Strong organizational skills and follow-through.
• Ability to proactively set priorities and meet deadlines.
• Ability to work under pressure while maintaining a friendly, enthusiastic, and welcoming disposition.
• Excellent analytical and numeracy skills.
• Strong understanding of financial impacts pertaining to all departments.
• Logical and practical thinking, with excellent resourcefulness and problem-solving skills.
• Highest standard of confidentiality, discretion, and work ethic.
• Ability to work both independently and collaboratively with colleagues.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) and Google Drive.
• Excellent verbal and written communication, presentation, and interpersonal skills.
• Proven record of providing excellent internal and external customer service.

Benefits and Culture

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We value accessibility and fair recruitment practices for all employees.

Benefits offered to full-time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting.
• 12 weeks of Paid Parental Leave after one year of tenure.
• Medical, Dental, Vision Insurance.
• Company paid Life and AD&D Insurance.
• Company paid Short & Long-Term Disability.
• Voluntary Critical Illness and Accident Coverage.
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits.
• Wellness program and Employee Assistance Program (EAP).

Work-Life Balance:

• Competitive paid vacation days.
• 2 personal/wellness days.
• Paid holidays plus 2 floating holidays.
• Annual volunteer day for Day of Giving.