Associate Executive Specialist

Associate Executive Specialist

About the Role

Wells Fargo is seeking an Associate Executive Specialist to deliver high-level administrative and strategic support to executive leadership. This role provides visibility, variety, and the opportunity to make a meaningful impact every day.

Responsibilities

• Deliver high-level administrative support to senior leadership and multiple executives, managing daily logistics to ensure smooth operations.
• Prepare executive-level presentations, reports, and communications with precision and professionalism.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely and effective communication.
• Balance executive-level administrative tasks with ad hoc projects and business initiatives, such as planning meetings, tracking deliverables, and generating routine reports.
• Manage complex calendars, coordinate extensive travel arrangements, and handle high volumes of documentation with accuracy.
• Act as a key information resource on departmental and company policies and procedures.
• Receive direction from leadership while exercising sound judgment within defined parameters, continuing to develop expertise within the centralized administrative team.
• Collaborate with peers, colleagues, and managers to resolve issues and achieve team goals.
• Interact professionally with external clients and partners, representing the organization with a high level of service and discretion.

Required Qualifications

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Desired Qualifications

• Strong command of the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience supporting multiple executives in a matrixed structure.
• Strong organizational, communication, and multitasking skills with a high level of attention to detail.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Demonstrated discretion in handling confidential information and professionalism in executive interactions.
• Proven ability to work independently and collaboratively across teams.
• Experience with Concur and other administrative tools used for travel and expense management.
• Strong executive administrative experience supporting senior leaders, including complex calendar management, travel coordination (domestic/international), expense reporting, and meeting/event planning.
• Demonstrated ability to be proactive and anticipate needs.

Job Expectations

• Hybrid work schedule.
• Not eligible for Visa sponsorship.

Location

• 150 E 42nd St - New York, NY 10017

Pay Range

Base pay range offered for this position: $44.23 - $69.71. Pay may vary based on factors including prior performance, skills, experience, and work location. Employees may also be eligible for incentive opportunities.

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, including:

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement

Additional Requirements

• This position is subject to FINRA background screening requirements. Candidates must successfully complete and pass a background check prior to hire.
• In accordance with FINRA rules, individuals who are subject to statutory disqualification are not eligible to be associated with a FINRA-registered broker-dealer.
• Successful candidates must also meet and comply with ongoing regulatory obligations, including periodic screening and mandatory reporting of certain incidents.
• Specific compliance policies may apply regarding outside activities and/or personal investing. Affected employees will be expected to provide information to the Wells Fargo Personal Account Dealing Team and abide by applicable policy requirements if hired.