Senior Administrative Assistant

About Our Company

Working at Columbia Threadneedle Investments, you'll find growth and career opportunities across all of our businesses.

We are intentionally built to help you succeed, with a global team of 2,300 people and more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects our enterprise businesses: Ameriprise Financial, Columbia Threadneedle Investments, and RiverSource Insurance and Annuities.

Job Description

Columbia Threadneedle Investments is seeking a proactive and highly organized Senior Administrative Assistant to support senior leaders and drive day-to-day efficiency. In this role, you'll manage complex calendars, coordinate meetings and events, and handle communications on behalf of leadership. You will also oversee travel, expenses, presentations, and department initiatives, including town halls, offsites, and special projects. This position requires strong judgment, discretion, and the ability to prioritize effectively in a fast-paced environment while acting as a trusted partner to leadership.

Key Responsibilities

• Proactively manage executive calendars, prioritize meetings, and coordinate schedules across internal and external stakeholders
• Plan and organize meetings, conferences, and events, including logistics, materials, and travel
• Review and respond to emails on behalf of leaders as appropriate, and flag items requiring follow-up
• Prepare expense reports, invoices, presentations, communications, and travel arrangements
• Support department operations, including programs like recognition, timekeeping, budgets, and supply management
• Coordinate team offsites, events, and special initiatives
• Provide project and program support, including researching questions, coordinating efforts, and handling ad hoc requests
• Mentor or onboard administrative team members; may provide guidance or leadership to others
• Provide backup support for other administrative assistants as needed

Required Qualifications

• High school diploma or GED
• 1–3+ years of administrative or executive support experience
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint) and tools like Outlook, Concur, and Ariba (or similar)
• Ability to manage multiple priorities, adapt quickly, and stay organized in a fast-paced environment
• Strong judgment and ability to anticipate needs with minimal direction
• High level of discretion and professionalism when handling sensitive information

Preferred Qualifications

• Associate's or Bachelor's degree (or equivalent experience)
• Experience supporting senior leaders or working in a corporate environment

In-Office Collaboration

We are a client-centric, relationship-based business. Working together in person is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity, and personal connection, we deliver for our stakeholders—clients, advisors, employees, and shareholders.

Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Visa Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

Base Pay Salary

The estimated hourly rate for this role is $30.10 - $41.35 / hour. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental, and life insurance.

Additional Job Details

• Full-Time
• Non-Exempt
• Job Family Group: Business Support & Operations
• Line of Business: AMINV US Asset Management