Team Assistant

Role

Team Executive Assistant

Reporting to: Chief Business Officer

Location: London

Employment Type: Permanent

Role Overview

We are looking for an Executive Assistant to provide high-quality administrative and organizational support to members of the Executive Committee. This role is responsible for ensuring efficient day-to-day operations, managing complex schedules, coordinating travel, and supporting key business processes. We are looking for an individual who is highly organised, proactive, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to multiple Executive Committee members
• Manage complex diaries, including scheduling meetings across multiple time zones
• Coordinate internal and external meetings
• Arrange and manage end-to-end travel bookings, including multi-destination itineraries
• Coordinate accommodation, transport, and visas where required
• Prepare and submit expense reports on behalf of Executives via Workday
• Ensure expenses are processed accurately and maintain compliance with company expense policies
• Support Executives with system-related administrative tasks including approvals in our Workday system
• Act as a key point of contact between Executives and internal/external stakeholders
• Maintain confidentiality and handle sensitive information and tasks
• Support with ad hoc requests on a daily basis

Skills & Experience

• 1–2 years experience in a Team Assistant, Personal Assistant, or Executive Assistant role
• Experience supporting multiple senior stakeholders and Executives
• Proven experience managing complex diaries across multiple time zones and scheduling
• Experience using Workday (or similar systems) for expenses and approvals
• Strong experience in preparing and processing expense reports
• Experience booking multi-destination and international travel
• Excellent written and verbal communication skills
• Strong organisational skills with high attention to detail
• Ability to prioritise and manage multiple tasks effectively
• Proactive, adaptable, and solutions-oriented mindset
• High level of professionalism, reliability and responsiveness

What you will get in return

• 25 days annual leave + public holidays
• Private Medical Cover (Employee only)
• Income protection
• Life Assurance
• Pension plan included
• Opportunity to work with a diverse, agile and global team
• Exposure to all aspects of the business and cross-jurisdiction
• A genuinely unique opportunity to be part of an expanding large global business

Additional information

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic status, responsibilities for dependants, physical or mental disability. Any hiring decision is made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.