Office Assistant

Job Title

Office Assistant (Temporary Position) — New York, NY

Summary

The Office Assistant is responsible for providing workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness. This is a temporary position through December 31, 2026, with the potential to convert to full-time pending business approval.

Key Responsibilities

• Greet customers and visitors in the office and on the phone, making them feel welcome.
• Order catering for meetings, reserve conference rooms, and set up and clean up catering.
• Provide coffee and water service for guests and during meetings.
• Schedule meetings and assist with video conferencing needs in the office.
• Maintain inventory of office supplies and order as needed.
• Receive and sort incoming deliveries. Bring boxes to be discarded to the loading dock.
• Order and replace bathroom toiletries as needed.
• Restock and keep the copy room organized.
• Assist the Human Resources team with onboarding and offboarding of employees.
• Partner with Human Resources to maintain and communicate office updates as necessary.
• Assist the Human Resources team with ad hoc projects.
• Provide ideal coverage surrounding fall/winter holidays (not including Thanksgiving Day or Christmas Day).

Requirements

• 1–3 years of related experience.
• BS/BA or equivalent required.
• Flexible to work between 7:30 a.m. and 6:00 p.m. Hours will vary based on meetings; typical hours are 8:00 a.m.–5:00 p.m.

Pay

$35/hour

• 40-hour work week.