Administrative Assistant

About Neuberger

Neuberger was founded in 1939 to deliver compelling investment results for clients over the long term. This remains our purpose today, supported by a culture rooted in deep fundamental research, the pursuit of investment insight, continuous innovation, and the free exchange of ideas across the organization.

As a private, independent, employee-owned investment manager, Neuberger is structurally aligned with the long-term interests of our clients. We have no external parent or public shareholders to serve, and no other lines of business to distract from our core mission. Employees and their families are invested alongside our clients, and 100% of employee deferred cash compensation is directly linked to team and firm strategies.

From offices in 40 cities worldwide, Neuberger manages equity, fixed income, private equity, and hedge fund strategies for institutions, advisors, and individual investors. With more than 700 investment professionals and more than 2,900 employees in total, we are a diverse team committed to client outcomes and investment excellence.

Position Overview

We are seeking an experienced, friendly, professional Administrative Assistant to support our EMEA General Counsel and Compliance Officer, as well as the legal and compliance teams in our growing London office. The ideal candidate will have strong administrative and organizational skills, excellent interpersonal and communication skills, and the ability to demonstrate initiative by proactively anticipating the needs of the team.

You will be diplomatic and discreet, able to manage a complex, demanding workload, work to deadlines, and multitask effectively. Above all, you must be well organized, capable of handling a variety of tasks, calm under pressure, and able to think on your feet.

Primary Responsibilities

• Support the General Counsel and Compliance Officer.
• Support the Legal and Compliance teams.
• Amend legal documents and reports.
• Manage and coordinate diaries, including meetings and calls across several time zones, accommodating changing schedules and communicating updates.
• Coordinate local and international travel arrangements, including visas as required, and prepare travel itineraries.
• Arrange transport, accommodation, and restaurants as required.
• Prepare agendas and take notes in committee meetings (as appropriate).
• Manage and compile reports.
• Process expenses for reimbursement in accordance with company policy.
• Handle confidential information and documentation.
• Provide telephone cover for the department, taking messages and screening calls where applicable.
• Process monthly AMEX bills for team cardholders.
• Update contacts in Outlook and the sales database.
• Prepare invoices for payment using the Concur system.
• Create and maintain PowerPoint presentations, including periodic updates.
• Print, photocopy, and scan documents.
• Archive and file documentation and information.
• Answer calls for the General Counsel and Compliance Officer.
• Assist with preparation of regular management reports.
• Assist with interview coordination for recruitment within the team.

Key Requirements / Qualifications

• Excellent communication and interpersonal skills.
• Strong attention to detail.
• Experience with Word, including amending documents and tracking changes.
• Organized with the ability to follow up on open items.
• Good judgement, independent thinking, and resourcefulness.
• Calm under pressure; able to prioritize and manage multiple tasks efficiently and effectively.
• Knowledge and awareness of corporate culture.
• Team player.
• Proficiency in MS Outlook, PowerPoint, and Excel.
• Flexible, enthusiastic, professional, driven, discreet, and trustworthy.

Work Authorization

Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship.

Equal Opportunity Employer

Neuberger is an equal opportunity employer and does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.