Administrative Assistant

About the Role

Howden Re is the global reinsurance broker and risk, capital, & strategic advisor focused on relentless innovation and superior analytics for top client service.

As our Administrative Assistant, you will be a trusted partner responsible for keeping our team organized, supporting daily operations, and helping the team achieve its goals. The role is based in our New York City office, and responsibilities will include, but not be limited to:

Responsibilities

• Provide administrative support for five (5) Managing Directors and two (2) Directors based in the New York Office and Pennsylvania; may provide additional support to the broader brokerage team as needed
• Organize travel arrangements or work directly with our partnered travel agency
• Work closely with Managing Directors to compile and submit expense reports on their behalf
• Partner with the Expense Management team to ensure Travel & Expense (T&E) protocols are adhered to
• Assist with offsite and onsite meetings and other special events, including logistic organization, catering needs, and material preparation
• Oversee administrative tasks such as assisting team members with occasional copying, scanning, printing, mailing, and distribution of materials
• Own the upkeep of the office environment, including periodic refreshment checks and ordering; present ideas to improve overall office operation and feel
• Maintain various vendor relationships to ensure accounts are kept current, points of contact are updated, and user accounts and information are up to date
• This role requires four (4) days onsite in our Midtown Office

Requirements

• Post-secondary education/training is preferred; high school graduate or equivalent
• Minimum 2–5 years of related experience, or equivalent education
• Excellent written and oral communication skills
• Outstanding self-organization and multitasking skills, with the ability to evaluate and prioritize tasks
• Strong sense of ownership; highly adaptable to situations and embodies a “can-do” attitude
• Ability to work well under pressure to meet strict deadlines
• Ability to maintain detail-orientation across an array of tasks and initiatives
• Strong proficiency in Outlook, Excel, Word, and PowerPoint; SAP Concur experience preferred
• Professional demeanor with an engaging personality
• Legally authorized to work in the US

Compensation

The expected compensation for this role is $36.00–$40.00 per hour; the actual hourly rate will be determined based on factors including candidate experience and work location. This role is classified as non-exempt under the Fair Labor Standards Act (FLSA).

What We Offer

A career that you define. We offer medical, dental, vision, a wide variety of wellbeing offers, competitive salary, unlimited PTO, 401k with company match, paid volunteer days, and more.

We provide an environment where new ideas are encouraged and celebrated, and where people who want to have a real hand in our success thrive. We want people who want to make a difference—not just in the workplace, but in the industry and in the wider community.

Equal Employment Opportunity

We consider our people our chief competitive advantage and treat colleagues, candidates, clients, and business partners with equality, fairness, and respect. Howden Re North America provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex,