Company Secretarial Assistant (9 Month FTC)

Job Title

Company Secretarial Assistant

Location

London/Hybrid (Typically 2/3 days in the office)

Type

Full time – 9 Months Fixed Term Contract

(If you are a job share partnership, work reduced hours, or any other way of working flexibly, please do still get in touch)

About Us

At Ardonagh Specialty, we provide much more than just a workplace. We are dedicated to fostering skill development and knowledge within a team that is passionate about their work, values their employees, and celebrates diversity.

Working at Ardonagh Specialty means you’ll be part of The Ardonagh Group. We are proud of our innovative environment offering many opportunities for growth across the wider group. Employees regularly move between our united teams, and we encourage you to make your role your own.

Our offices are lively and exciting places to be, but we understand that life needs flexibility and we offer a genuinely flexible approach to working. If you are looking to join a thriving, energetic business with exciting plans, this role could be an ideal fit for you.

What We Offer

We offer more than an inclusive culture with apprenticeships, study support, participation in our annual Spotlight Awards, Community Trust, sports teams, office socials, events, and more. You’ll work with a supportive management team and alongside some of the industry’s top talent.

You’ll have access to wellbeing programs and discounts across many big-name brands including supermarkets, gym memberships, restaurants, and healthcare plans.

Fixed Benefits

• Employer pension contribution of 10% (Employee contributes 5%)
• Good work-life balance – flexibility to suit you
• Competitive salary
• Life Assurance at 4x base salary
• Group Income Protection
• Generous annual leave entitlement
• Private Medical Insurance
• Group annual bonus scheme

Role Overview

Are you a Company Secretarial Assistant with experience in a fast-paced and complex environment? Do you want to work for one of the world’s leading independent insurance brokers with flexible remote options? This role could be a great fit.

The Ardonagh Group is recruiting a Company Secretarial Assistant to join our growing team. This position will primarily be responsible for assisting with the maintenance of our UK and international entities, ensuring timely Companies House filings. You will also provide meeting support and be involved in the full range of activities of the Company Secretarial team.

Responsibilities

• Assist in the functioning of the Corporate Secretariat to provide a comprehensive and effective company secretariat service for the Ardonagh Group of companies
• Participate in the governance meeting cycle, including preparation and distribution of meeting packs and attending/minuting meetings
• Ensure timely completion of Companies House filings and support non-UK entity management and filings
• Assist with maintaining corporate data and structure charts using Diligent Entities
• Keep governance documents up to date
• Support the business with KYC compliance
• Participate in ongoing legal entity rationalisation projects
• Coordinate the annual accounts approvals process
• Liaise closely with colleagues internally, including in other global teams
• Undertake miscellaneous duties and tasks
• Support and lead ad-hoc projects

Essential Experience

• Positive and proactive approach
• Team player
• Good organisational skills
• Strong written communication skills
• Accuracy and attention to detail
• Discretion when handling confidential information

Desirable Experience

• Up to 2 years’ experience as a Company Secretarial Assistant or similar
• Previous experience within the financial services sector
• Either part-qualified or seeking to study to be a chartered company secretary

Think You Don’t Meet Every Requirement?

We are an equal opportunities employer dedicated to creating a diverse, inclusive, and authentic workplace where everyone can thrive. If you’re excited about this role but your experience doesn’t perfectly match what we are looking for, please apply anyway. You might be the right fit for the job, or for other opportunities within the wider Group.

Interview Process

• Submit your application with your CV, emphasizing relevant skills and experience
• Talent Acquisition will arrange a call to discuss the role, team, motivation, goals, and questions you may have
• If successful, a 1-hour interview with the Hiring Manager and selected team members (via Teams or in person) to discuss technologies, key skills, and team dynamics; opportunity to ask questions
• Possible second-stage interview with additional team members

If successful or not, we aim to move quickly in presenting an offer or providing feedback. We value diversity and are committed to supporting and welcoming individuals from all backgrounds. If you require any reasonable adjustments during the recruitment process, please inform a member of the Talent team.

Notes

#AS

If your application is successful, we will conduct relevant employment checks prior to you commencing employment. These include verifying recent employment, address, credit history, and a standard criminal record check.

Recruiters & Agencies

We will not pay for unsolicited CVs from recruiters or employment agencies unless we have a signed agreement and have requested assistance in writing for a specific vacancy.