CIB ADMINISTRATIVE CLERK

Receptionist / Administrative Assistant

BBVA is a global company with more than 160 years of history, operating in more than 25 countries and serving more than 80 million customers.

Role Overview

The Receptionist/Administrative Assistant handles front-desk duties—such as greeting visitors, managing calls, and sorting mail—while supporting daily operations through scheduling, data entry, and ordering office supplies.

Key Duties and Responsibilities

• Reception: Greet guests, answer and route multi-line phone calls, and manage building security or visitor logs.
• Meeting Management: Book conference rooms, set up audio-visual equipment, and arrange catering for internal meetings and client visits.
• Correspondence & Logistics: Handle incoming/outgoing mail, packages, and courier deliveries. Maintain office equipment such as printers and postage machines.
• Office Administration: Monitor inventory and order office/pantry supplies. Process expense reports and manage vendor invoices.
• Clerical Support: Draft memos, format documents, and maintain filing and database systems. Assist with onboarding materials and ad hoc duties as needed.

Requirements and Qualifications

• Education: High school diploma or vocational training.
• Experience: 1–3 years of experience in reception, clerical support, or office management.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), strong typing skills, and familiarity with office communication systems.
• Soft Skills: Exceptional interpersonal, organizational, and multitasking skills; ability to maintain confidentiality and a professional, welcoming demeanor.