Administrative Assistant

Job Location

SINGAPORE (TC-Biopolis)

Job Description

Overview of the Role

Do you want to be part of our dynamic, fast-paced P&G environment? If yes, we would like you to join us as an Administrative Assistant.

This is an expert role supporting senior leaders and cross-functional teams to ensure meetings, events, and activities are executed with accuracy and agility.

Your Team

You will likely report to a Senior Administrative Assistant or a senior leader within one of our major organizational units. Your work may span local or regional scopes and projects.

How Success Looks Like

In a dynamic, fast-paced environment, successful individuals demonstrate a proactive spirit and willingness to learn. You coordinate events and meetings efficiently to meet business needs, with exceptional communication and people skills across a large organization and with external suppliers and vendors. Most importantly, you are meticulous and systematic to ensure nothing is missed.

Responsibilities

• Manage calendar scheduling and provide secretarial support for leadership team members and/or senior leaders.
• Plan travel arrangements and prepare expense reports.
• Submit purchases on P&G systems (e.g., POs, invoices, cross-charges).
• Coordinate team meetings and related processes (e.g., schedule meetings, update organization charts).
• Liaise with external parties (e.g., candidates, suppliers, visitors).
• Plan F&A-related events and employee engagement activities.
• Create name lists, reports, communication materials, and other business documents.
• Coordinate onboarding and offboarding logistics for employees, interns, and contractors.
• Support ad-hoc projects and other admin-related tasks.

Job Qualifications

• Minimum 'A' Levels with working experience or a Diploma.
• 2–4 years of relevant working experience.
• Able to work independently and problem-solve issues.
• Meticulous and organized; able to execute and meet deadlines.
• Able to deliver tasks with a sense of urgency.
• Excellent written and spoken interpersonal skills; able to work across cultures with diverse stakeholders.

Job Schedule

Full time

Job Number

R000156176

Job Segmentation

Entry Level