Facilities Coordinator

Overview

JLL empowers you to shape a brighter future. Our people shape the future of real estate by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best talent and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, or technology—or you’re applying relevant experience to a new industry—join our team as we help shape a brighter way forward.

Responsibilities

Vendor & Contract Support

• Assist in onboarding new vendors and coordinating contract renewals under supervision.
• Maintain up-to-date vendor contact lists, schedules, and performance records.

Workplace Experience

• Oversee office supply inventory and coordinate timely replenishment.
• Support special events, meetings, or office moves with logistical coordination (e.g., setup, catering, signage).
• Promote sustainability initiatives (e.g., recycling programs, reducing single-use items).
• New office/building setup and readiness.

Compliance & Reporting

• Ensure vendors comply with local regulations (e.g., hygiene, labor laws, safety protocols).
• Prepare weekly or monthly reports on service performance, incidents, and spend tracking.

Qualifications

• High school diploma required; associate’s degree or relevant coursework in facilities management, hospitality, or business administration preferred.
• 1–3 years of experience in facilities coordination, office management, or vendor coordination—preferably with a focus on soft services.
• Strong interpersonal and communication skills; comfortable interacting with vendors, staff, and leadership.
• Proficiency in Microsoft Office (Excel, Outlook) and experience with ticketing systems or CMMS (e.g., ServiceNow, FM:Systems).
• Highly organized, reliable, and able to work independently with minimal supervision.
• Availability during core business hours (e.g., Monday–Friday, 9 AM–3 PM or as needed).

Preferred Qualifications

• Experience in corporate office, tech, or professional services environments.
• Familiarity with ESG or workplace sustainability practices.
• Bilingual abilities (if relevant to location/workforce).

Location

On-site – Hong Kong, SAR, China

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table.

At JLL, we harness the power of artificial intelligence (AI) to accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate insights about how your unique profile aligns with the role you’re pursuing.

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For additional details, please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities. If you need an accommodation during the employment process, please email HRSCLeaves@jll.com. This email is solely for accommodation requests. For general recruiting inquiries, please visit our Contact Us page.