Assistant Facilities Manager

About JLL

JLL empowers you to shape a brighter way. Our people are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, or technology, or you’re applying relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

Facilities Operations & Maintenance and Vendor Management

• Assist in managing daily facilities operations, including building services, M&E systems, cleaning, security, landscaping, and waste management.
• Monitor planned preventive maintenance (PPM) schedules and ensure timely execution and documentation.
• Coordinate rectification works and follow up on defects, breakdowns, and urgent repairs.
• Conduct routine site inspections and prepare observation and action reports.
• Coordinate with service providers, contractors, and suppliers to ensure service levels meet contractual and operational requirements.
• Monitor contractor performance, workplace safety, and compliance with site rules and statutory requirements.
• Assist in preparing scope of work, quotations, work orders on improvement and rectification projects and evaluation of vendor performance.
• Coordinate site activities, timelines, and contractor access during project execution.
• Support sustainability initiatives, energy-saving measures, and ESG objectives where applicable.

Health, Safety & Compliance

• Support implementation of health, safety, and environmental (HSE) policies and procedures.

Space & Workplace Management and Project

• Assist in space planning, office moves, churn management, renovation, and furniture layout coordination.
• Support onboarding arrangements, desk setups, and workplace readiness.

Budget & Cost Control

• Assist in monitoring facilities operating expenses against approved budgets.
• Support cost control initiatives and identify opportunities for efficiency improvements.

Documentation & Reporting

• Maintain accurate records of maintenance logs, statutory certificates, permits, and compliance documentation.
• Prepare regular reports on facilities performance, incidents, service levels, and KPIs.
• Assist in audits, inspections, and management reviews.
• Prepare contracts, enhancement work, or rectification works proposals to clients.

Stakeholder & Tenant Support

• Act as a point of contact for internal users, tenants, and stakeholders on facilities-related matters.

Location

On-site – Hong Kong, SAR, China

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

Equal Opportunity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, you may email HRSCLeaves@jll.com. For general recruiting inquiries, please use the Contact Us page on our career site.