Procurement & Project Assistant

Job Title

Procurement and Project Administrative Officer

Position Summary

The Procurement and Project Administrative Officer will provide critical administrative and operational support to the Procurement Team and cross-functional project teams in Hong Kong. This role ensures efficient procurement processes, accurate documentation, and timely coordination between internal stakeholders and external vendors—particularly within interior design and fit-out projects for office and commercial spaces.

Key Responsibilities

• Prepare, process, and track purchase orders in compliance with internal policies and financial controls.
• Maintain up-to-date vendor records, contracts, and compliance documentation.
• Carry out procurement and sourcing processes, including negotiating optimal terms for the business.
• Support project teams by managing procurement-related documentation throughout the project lifecycle.
• Monitor delivery timelines and assist with invoice reconciliation and payment follow-ups.
• Coordinate supplier meetings, including scheduling and materials preparation.
• Maintain and update project trackers to ensure visibility of procurement milestones and deliverables.
• Other administrative tasks to support the operation of the wider D&B Construction Management Team.

Required Qualifications

• Minimum 1 year of relevant experience in procurement, administration, or project support.
• Diploma or above preferred.
• Proficiency in Microsoft Excel, Word and PowerPoint.
• Fluency in English, Mandarin, and Cantonese (spoken and written).
• Be a team player with good presentation, interpersonal, organizing and communication skills.
• Self-motivated, able to work under pressure and independently.
• Prior experience using procurement platforms is preferred.

Location

On-site – Hong Kong, SAR, China

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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