Administrative Assistant - Shipping Finance

Job Details

Locations: London, Zurich

Job ID: 21618

Date: 02-Apr-2026

Employment Type: Permanent – Full time, Entry level, Junior

Job Category: Administration & Support

What role will you play?

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In this role, you support the Shipping Finance team by keeping processes on track and ensuring stakeholders receive timely, accurate and reliable administrative support. Reporting to the Office Manager, you manage a range of responsibilities that include maintaining documentation, processing invoices, supporting the procurement onboarding process, monitoring loan-related requirements, coordinating directly with suppliers, and providing occasional cover for the Office Manager when needed. Your work strengthens the team’s ability to operate effectively, whether you are handling invoices, organising legal paperwork or supporting risk-related activities – all of which enable the team to focus on delivering innovative financing solutions for clients.

Please note this role can be located in Zurich or London.

What you offer

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• 1–2 years’ experience in an administrative role, ideally within a finance or accounting environment
• Strong organisation and attention to detail, with the ability to adapt to changing priorities
• Ability to work well under pressure and manage competing deadlines effectively
• Excellent verbal and written communication skills in English, with basic proficiency in German (not essential)
• Sound judgement and discretion when handling sensitive or confidential information

We love hearing from anyone inspired to build a better future with us. If you’re excited about the role or working at Macquarie, we encourage you to apply.

About Commodities and Global Markets

Commodities and Global Markets is a global business offering capital and financing, risk management, market access, physical execution and logistics solutions to its diverse client base across Commodities, Financial Markets and Asset Finance.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.

Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.