# Associate Talent Coordination Specialist - 3 month fixed-term contract [GWI](https://www.jorb.ai/firms/gwi.md) · London · United Kingdom · [Human Resources & Talent](https://www.jorb.ai/jobs/human-resources-talent.md) GWI is hiring a Associate Talent Coordination Specialist - 3 month fixed-term contract in London. Posted 2026-09-18; applications close 2026-11-17. **Apply**: https://job-boards.greenhouse.io/globalwebindex/jobs/8800160002 Posted 21h ago. ## Role details ## Employment Details **Employment Type:** Full time, 3-month Fixed Term Contract (FTC) **Location:** London (Hybrid - 2-3 days per week requirement) At GWI, we are always looking for extraordinary people who thrive on making an extraordinary impact. We are currently seeking an Associate Talent Coordination Specialist to play a key role in our People Operations team in London. If you are driven to make a difference, we encourage you to read on to see if this could be the start of something extraordinary. _If successful at the application stage, you will receive an invitation to submit a one-way video interview to help us get to know you better—keep an eye on your spam folder._ ## Role Overview As our Associate Talent Coordination Specialist, you will be at the center of our hiring process, coordinating candidates and interviews end-to-end while keeping every stakeholder informed, regardless of their role or seniority. Reporting to our Senior People Workflow Specialist, you will be a trusted contact across the business, always questioning: "Is there a better way to do this?" This role requires proactive thinking; we are looking for ideas on where AI or automation can improve efficiency—if there's a smarter, faster way, we want to hear about it and support its activation. ### Key Responsibilities - Coordinating recruitment activities across the entire process, utilizing AI and automation to maintain pace without sacrificing accuracy. - Taking ownership of daily tasks, including managing diaries across multiple time zones, guiding both candidates and senior stakeholders through the hiring process, posting job adverts, and potentially creating job offers. - Managing internal and external communications throughout the hiring process, ensuring candidates and stakeholders remain clearly and consistently informed. - Building genuine relationships with Hiring Managers at every level of the business, coordinating their hiring efforts while keeping them informed and supported at every stage. - Delivering a next-level candidate experience that is fast, clear, and memorable for every applicant, irrespective of the hiring outcome. Working at GWI is dynamic; we encourage shaking things up. You must be flexible, comfortable with continuous change, and capable of thriving in a high-tempo environment where priorities shift rapidly. ## What We Are Looking For This role is suited for someone early in their career who has experience coordinating fast-moving, detail-heavy work, though specific Talent Acquisition experience is not required. Strong backgrounds in Personal Assistance (PA), Executive Assistance (EA), office management, or general coordination are equally valued. ### Required Skills and Experience - Proven coordination or administrative experience; hands-on ATS experience (such as Greenhouse) is a plus. Ability to hit the ground running with minimal ramp-up time. - Detail-oriented yet driven by urgency; accuracy-obsessed, steady under pressure, quick to react, and able to rapidly reprioritize regardless of pace. Time management is crucial. - Strong and adaptable communication skills to keep candidates, Hiring Managers, and the wider team clearly and consistently informed. - Fluency in, and genuine curiosity about, AI tools and automation; you should already be using these tools in your daily work and constantly seeking ways to improve efficiency. - Natural problem solver—you notice when something is amiss and are comfortable flagging it while offering potential solutions. - Ability to stay current on the talent market—understanding hiring trends, candidate expectations, and competitor movements—to ensure all conversations are grounded in reality. - A strong passion for delivering a positive, memorable candidate experience, acting as a brand ambassador for GWI at every touchpoint. Crucially, we value attitude. We seek individuals who think big (to drive impact), ask "why" (to seek improvement), and show respect (to everyone, at all times). These values form a significant part of what we look for. ## Why Join GWI - A front-row seat within a fast-growing, global data technology company. - True ownership from day one; this is a company built on trust, not micromanagement. - A supportive, forward-thinking People & Culture team that prioritizes curiosity over mere compliance. - Hybrid working in our London office, complete with excellent snacks. ## What We Offer At GWI, you will find meaningful work, visible impact, and a culture that empowers you to do your best. Our comprehensive package includes: - **Time to Recharge:** 25 days of annual leave, plus office closures during holidays. - **Health & Wellbeing:** Health cash plan, enhanced family benefits, carer days, and mental health support. - **Financial Benefits:** Competitive salary, 4% pension matching, and recognition programs celebrating success. - **Flexibility & Balance:** Flexitime, early Friday finishes, hybrid and remote options, plus a work-from-home allowance. - **Career Growth:** Access to accredited learning, leadership development, and global career mobility opportunities. - **Community & Impact:** DEI initiatives, opportunities for volunteering, donation matching, and payroll giving. All these elements combine to make GWI a friendly and fulfilling place of work. ## Diversity, Equity & Inclusion Diversity is fundamental to GWI—both as a data company and as a workplace. Our data reflects global realities, and so must our teams. We are dedicated to building a workforce that is as diverse and inclusive as the insights we deliver. As a Disability Confident employer, we actively welcome applications from disabled candidates and are committed to making necessary adjustments throughout the hiring process. This includes providing extra time, materials in advance, different formats, breaks, adjusted interview formats, assistive tools, or flexible scheduling. We are happy to discuss what works best for you. We actively encourage applications from underrepresented and marginalized communities. At GWI, you will find a place to contribute meaningfully, grow professionally, and belong fully. ## Applying to this role This Associate Talent Coordination Specialist - 3 month fixed-term contract role at GWI runs through the firm's own careers portal and expects a CV and cover letter written specifically for the posting, not a portable submission carried across firms. Jorb AI's application agent tailors a CV and cover letter from your background to this posting and tracks the role alongside the rest of your applications. [Tailor this application](https://www.jorb.ai/signup?ref=job-atom&firm=gwi&job=6aad2907a0c889594f38fe56) ## More open roles at GWI - [Sales Development Representative - Future Opportunities](https://www.jorb.ai/jobs/6a52328a47bead1c42182aff.md) – New York, posted 2mo ago - [Sales Development Representative](https://www.jorb.ai/jobs/6a52328a47bead1c42182b05.md) – London, posted 2mo ago ## Other open Human Resources & Talent roles - [Career Development Coordinator (Contract)](https://www.jorb.ai/jobs/6a9ace5a43d1d14a4e139ce9.md) at [L.E.K.](https://www.jorb.ai/firms/l-e-k.md) – New York, posted 14d ago - [HR Coordinator](https://www.jorb.ai/jobs/6aaabd87d9148442a66cf532.md) at [Moore Kingston Smith](https://www.jorb.ai/firms/moore-kingston-smith.md) – London, posted 2d ago - [HR cum Admin Assistant](https://www.jorb.ai/jobs/6aa7011af99e0876407a5a60.md) at [Zenlayer](https://www.jorb.ai/firms/zenlayer.md) – Singapore, posted 5d ago - [Coordinator, Consultant Recruiting](https://www.jorb.ai/jobs/6aa003b2250c4d951fc087c9.md) at [Bain](https://www.jorb.ai/firms/bain.md) – New York, posted 3mo ago - [Intern - Learning & Development (Spring 2027, Jan to Jun)](https://www.jorb.ai/jobs/6a9f88a3149889ea0b950831.md) at [SGX](https://www.jorb.ai/firms/sgx.md) – Singapore, posted 11d ago --- Updated: 2026-09-19 Canonical: https://www.jorb.ai/jobs/6aad2907a0c889594f38fe56