# Business Support, Administrative Services [JLL](https://www.jorb.ai/firms/jll.md) · Singapore · [Operations](https://www.jorb.ai/jobs/operations.md) JLL is hiring a Business Support, Administrative Services in Singapore. Posted 2026-09-01; applications close 2026-10-31. **Apply**: https://jll.wd1.myworkdayjobs.com/jllcareers/job/Singapore/Business-Support--Administrative-Services_REQ530919 Posted 4d ago. ## Role details ## Role Purpose The Corporate Receptionist acts as the professional face of the organization, managing front-of-house operations within a strict Good Manufacturing Practice (GMP) pharmaceutical facility. Beyond traditional hospitality duties, this position provides critical administrative support, including managing vendor Site Induction Course (SIC) registrations, tracking daily floor attendance, and serving as the primary operational backup to the Facility Coordinator (FC) for Purchase Order (PO) invoicing and budget tracking. ## Key Responsibilities ### Front-of-House, Vendor SIC Registration & Attendance Tracking - **Site Induction Course (SIC) Management:** Coordinate and register all incoming vendors, contractors, and visitors for the mandatory Site Induction Course (SIC) before allowing floor access. - **Attendance Tracking:** Track and record daily on-site attendance for internal staff, external vendors, and contract service providers. - **Daily Reporting:** Compile, update, and distribute accurate daily attendance reports to the site management team to support headcount transparency and emergency evacuation compliance. - **Access Control:** Greet visitors, manage the registration kiosk, issue security badges, and route calls or messages to the appropriate site personnel. ### Financial & Administrative Backup (Supporting the Facility Coordinator) - **PO Invoicing Assistance:** Support the Facility Coordinator by inputting, tracking, and verifying Purchase Orders (POs) and processing vendor invoices. - **Budget Tracker Maintenance:** Assist in updating the site’s financial budget tracker to ensure daily operational and soft services expenditures are captured accurately. - **Finance Liaison:** Work with the Facility Coordinator and Finance Manager during peak periods or financial year-ends to reconcile invoices and flag discrepancies. ### GMP Site Logistics & General Admin - **Visitor Briefings:** Ensure non-site visitors receive and understand basic health, safety, and GMP compliance overview documentation prior to site entry. - **Mailroom & Package Distribution:** Oversee incoming and outgoing mail, handle courier tracking, sort packages, and manage logistics distribution on-site. - **General Administration:** Assist the Assistant Facilities Manager (AFM) and the broader FM team with ad-hoc administrative tasks, data entry, and meeting scheduling. ## Job Requirements & Qualifications - **Experience:** Minimum 1–2 years of experience in corporate reception, hospitality, or administrative operations. Prior experience in a pharmaceutical, biopharma, or regulated MNC manufacturing environment is highly preferred. - **Administrative Discipline:** Ability to accurately track attendance data, compile daily reports, and organize vendor training registration records. - **Financial Literacy:** Basic understanding of financial administration, with experience or a strong aptitude for handling invoice matching and data entry into spreadsheets. - **Technical Skills:** Proficiency in Microsoft Office, specifically Microsoft Excel for updating budget trackers and attendance logs. Willingness to learn corporate procurement platforms (e.g., SAP, JDE). - **Communication:** Exceptional interpersonal, verbal, and written communication skills, with a strong service-oriented mindset. ## Location On-site – Singapore ## How to Apply If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! ## Applying to this role This Business Support, Administrative Services role at JLL runs through the firm's own careers portal and expects a CV and cover letter written specifically for the posting, not a portable submission carried across firms. Jorb AI's application agent tailors a CV and cover letter from your background to this posting and tracks the role alongside the rest of your applications. [Tailor this application](https://www.jorb.ai/signup?ref=job-atom&firm=jll&job=6a9687a9d40886fb0b976046) ## More open roles at JLL - [Regional Engineering Manager](https://www.jorb.ai/jobs/6a91099b2cd7b0e24ba232f1.md) – Singapore, posted 8d ago - [Assistant Cost Manager](https://www.jorb.ai/jobs/6a9141d8cdd697f162da90ee.md) – Singapore, posted 8d ago - [Facilities Assistant](https://www.jorb.ai/jobs/6a90288ef0f2811d4643b48a.md) – Singapore, posted 9d ago - [Facilities Assistant Mailroom](https://www.jorb.ai/jobs/6a90288ef0f2811d4643b48b.md) – Singapore, posted 9d ago - [Receptionist](https://www.jorb.ai/jobs/6a90288ef0f2811d4643b492.md) – Singapore, posted 9d ago ## Other open Operations roles - [Internship Programme 2027: Strategy & Operations Manager](https://www.jorb.ai/jobs/6a2956a39a43d08d0a019306.md) at [Revolut](https://www.jorb.ai/firms/revolut.md) – London, posted 2mo ago - [2027 Operations Summer Analyst Program – New York and Jersey City](https://www.jorb.ai/jobs/6a9650910594a0dbd0bfaaff.md) at [Jefferies](https://www.jorb.ai/firms/jefferies.md) – New York, posted 4d ago - [Production Associate](https://www.jorb.ai/jobs/6a45aca1bfa661a8a9ae168e.md) at [Koch](https://www.jorb.ai/firms/koch.md) – New York, posted 2mo ago - [Cash Management Analyst](https://www.jorb.ai/jobs/6a860b919634f01283628a3a.md) at [Nomura](https://www.jorb.ai/firms/nomura.md) – New York, posted 16d ago - [Technical Operator](https://www.jorb.ai/jobs/6a45aca1bfa661a8a9ae1674.md) at [Koch](https://www.jorb.ai/firms/koch.md) – New York, posted 2mo ago --- Updated: 2026-09-05 Canonical: https://www.jorb.ai/jobs/6a9687a9d40886fb0b976046